25|1+0 SECRETARY II or III|ACCOUNTANT II

Qualifications
Hold or qualify for posted classification according to WV Code
EXTERNAL APPLICANTS MUST UPLOAD A RESUME AND THREE LETTERS OF REFERENCE WITH THEIR APPLICATION
High School diploma or equivalent, pursuant to WV Code §18A-2-5;
Meet the definition of “Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required;
Able to work well independently;
Possess computer skills to include, but not limited to Word/Excel/Outlook;
Possess good verbal communication and interpersonal skills;
Possess excellent organizational skills;
Able to multi-task; and
Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate;
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Experience with the operation of computers and software;
Must have strong communication and interpersonal skills;
Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents;
Excellent keyboarding skills required with good grammatical spelling and punctuation;
Ability to establish and maintain effective working relationships with staff and the school community;
High School diploma or equivalent, pursuant to WV Code §18A-2-5;
Meet the definition of “Qualifications" in WV Code §18A-4-8b; demonstrated competency, pursuant to WV Code §18A-4-8e (state-approved competency test), as required;
Able to work well independently;
Possess good verbal communication and interpersonal skills;
Possess excellent organizational skills;
Able to multi-task; and
Criminal background check conducted pursuant to WV Code §18-5-15c and/or §18A-3-10, as appropriate;
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily
Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated
“Accountant I” means a person employed to maintain payroll records and reports and perform one or more operations relating to a phase of the total payroll; “Accountant II” means a person employed to maintain accounting records and to be responsible for the accounting process associated with billing, budgets, purchasing, and related operation; “Accountant III” means a person employed in the county board office to manage and supervise accounts payable, payroll procedures, or both
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form;
Ability to work effectively with administrators and other staff personnel;
Experience with the operation of computers and software;
Must have strong communication and interpersonal skills;
Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents;
Excellent keyboarding skills required with good grammatical spelling and punctuation;
Ability to establish and maintain effective working relationships with staff and the school community;
Ability to speak clearly and concisely both in oral and written communications; and
Ability to perform duties in full compliance with county requirements and Board policies
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job
The employee is occasionally required to stand and reach with hands and arms
Specific vision abilities required by this job include close vision, color vision, and depth perception
Benefits
Pay Grade E or F $27,8+5 - $42,460 (based on 200 days) Based on current Salary Schedule, may vary depending on years of service experience verified by a West Virginia School System; plus any applicable supplements as per Mineral County School Salary Schedule
EMPLOYMENT TERM: Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment terms may be established by the Mineral County Board of Education
SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Mineral County Salary Scale, Pay Grade D, E, or F, commensurate with experience and education level
EMPLOYMENT TERM: Minimum 200 days annually, pursuant to WV Code §18A-4-8; extended employment terms may be established by the Mineral County Board of Education
SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Mineral County Salary Scale, Pay Grade D, E, or F, commensurate with experience and education level
Responsibilities
EVALUATION: Performance in this position will be evaluated by the building principal/immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and Mineral County Board of Education Evaluation Policy
JOB SUMMARY: To provide support services to ensure that the designated school operates effectively and efficiently
Schedules and organizes for meetings, events, and other school activities;
Designs forms as needed;
Inspects, verifies, and processes documents, such as requisitions, invoices, and checks;
Files materials, maintains classified or confidential files, transfers records to inactive files, and maintains incoming and outgoing correspondence;
Designs, implements, and accesses files and filing system;
Orders books, periodicals, and school supplies;
Places and receives telephone calls;
Prepares payroll records (assists in maintaining time sheets for personnel and be responsible for expediting them to the finance office);
Composes, types, and processes correspondence;
Inputs data into the computer;
Advises cooks of the appropriate number of persons eating;
Utilizes computerized point of service program to fulfill reporting requirements of school lunch program;
Receives cost payments from non-students for meals sold, post, and balance
Collects and records lunch program payments to each student account;
Maintains all applicable food service files as required by county policy and state and federal regulations;
Demonstrates behavior that reflects established professional responsibilities (i.e., attendance, punctuality, professional dress, and verbal/nonverbal communication);
Maintains confidentiality, unquestionable integrity;
Prepares accurate county, state, and federal reports from raw data;
Greets visitors, answers phones, responds to inquiries, and accurately routes messages;
Develops a positive relationship with students, staff, and community;
Maintains and /or upgrades skills;
Performs duties efficiently and productively;
Maintains positive work habits;
Adheres to Employee Code of Conduct as outlined in Mineral County School’s Policy 4210; and
Performs duties as assigned by immediate supervisor(s)
The employee shall remain free of any ******* or non-prescribed drugs while in the workplace
Alcohol and controlled substance which affects employee productivity, safety or judgment in the workplace will not be tolerated
“Secretary I” means personnel employed to transcribe from notes or mechanical equipment, receive callers, perform clerical tasks, prepare reports, and operate office machines; “Secretary II” means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational, or any other school as a secretary
The duties may include performing general clerical tasks; transcribing from notes, stenotype, mechanical equipment, or a sound-producing machine; preparing reports; receiving callers and referring them to proper persons; operating office machines; keeping records; and handing routine correspondence; “Secretary III” means personnel assigned to the county board office administrators in change of various instructional maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any person who has served for eight years in a position which meets the definition of “secretary II” or “secretary III.” (Pursuant to WV Code §18A-4-8)
Ability to write accurate reports and business correspondence consistent with the duties of this position;
Ability to effectively present information and respond to questions from administrators, staff and the general public;
Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of the position;
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position;
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists;
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form;
Ability to work effectively with administrators and other staff personnel;
Ability to speak clearly and concisely both in oral and written communications; and
Ability to perform duties in full compliance with county requirements ant Board policies
EVALUATION: Performance in this position will be evaluated by the building principal immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314 and Mineral County Board of Education Evaluation Policy
JOB SUMMARY: To provide accounting services to ensure that school finances are maintained accurately following established policies and guidelines
Demonstrates behavior that reflects established professional responsibilities (i.e., attendance, punctuality, professional dress, and verbal/nonverbal communication);
Demonstrates the ability to plan and prioritize his/her daily activities and anticipate job responsibilities that need to be performed;
Operates the office efficiently in the absence of the supervisor(s);
Completes tasks efficiently and accurately with minimal supervision;
Takes initiative to design and prepare individual reports, forms, and other office documents;
Resolves problems with minimal assistance from the supervisor(s);
Maintains confidentiality, unquestionable integrity;
Develops a positive relationship with students, staff and community;
Responsible for effective management of financial matters as related to the department;
Works cooperatively as a team member with entire office staff;
Attends training in relationship with job assignment;
Enters and retrieves information and data from WVEIS as it relates to the job;
Reviews and processes purchase requisitions from schools and departments, including obtaining bids as necessary, following established policies and guidelines;
Searches for and negotiates new vendor agreements and payment terms to ensure all available discounts and price break opportunities are identified and used;
Reviews new vendor and new product requests;
Acquires an extensive knowledge of the West Virginia Purchasing Policies and Procedures Manual, Board policies and administrative guidelines;
Maintains and processes approved purchase orders as assigned by the supervisor;
Prepares invoices for payment;
Performs various reconciliations as it relates to the assigned supervisor;
Prepares cash receipts listing and related deposits in accordance with the administrative guidelines;
Maintains and /or upgrades skills;
Performs duties efficiently and productively;
Maintains positive work habits;
Adheres to Employee Code of Conduct as outlined in Mineral County School’s Policy 4210; and
Performs duties as assigned by immediate supervisor(s)
The employee shall remain free of any ******* or non-prescribed drugs while in the workplace
Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position;
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
While performing the duties of this job, the employee is frequently required to, walk, use fingers, tools and/or controls
Occasionally the employee will lift up to 50 pounds such as to lift files and paper
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions