Account Executive

Full Job Description
Overview: As an Accounts Executive for billing and invoice management at exhibitions, events, and galleries, your primary responsibility will be to oversee the financial transactions and documentation related to sales and invoicing. You will play a crucial role in managing the billing counter, ensuring accurate invoice booking, and maintaining financial records in compliance with accounting standards.

Key Responsibilities:
Billing and Invoicing: Manage the billing counter at exhibitions, events, or galleries to facilitate sales transactions. Generate and issue invoices to customers accurately and in a timely manner. Ensure adherence to pricing guidelines and proper documentation for each transaction.
Invoice Booking and Tracking: Maintain a systematic process for recording and tracking invoices. Ensure invoices are properly booked into the accounting system and associated with the relevant sales transactions. Verify the accuracy of billing details and resolve any discrepancies.
Payment Collection: Collect payments from customers at the billing counter, ensuring accuracy and integrity in handling cash, checks, or electronic payments. Reconcile collected payments with invoices issued and maintain proper records of outstanding balances.
Financial Record Keeping: Maintain accurate and up-to-date financial records, including sales receipts, invoices, payment receipts, and other relevant documents. Organize and file financial records in compliance with company policies and accounting standards.
Accounting Systems: Utilize accounting software or systems to manage invoices, payments, and financial records. Ensure the accuracy of data entry and generate necessary reports for management or audit purposes.
Customer Service: Provide excellent customer service at the billing counter, addressing customer inquiries, resolving issues, and ensuring a positive experience. Assist customers with billing-related questions, payment methods, or other financial matters.
Reporting and Analysis: Prepare regular reports on sales transactions, invoice status, payment collections, and outstanding balances. Provide analysis and insights on financial performance related to billing and invoicing activities.
Compliance and Audit: Ensure compliance with accounting regulations, company policies, and internal control procedures. Assist in internal and external audits, providing necessary documentation and support as required.
Collaboration: Collaborate with cross-functional teams such as sales, operations, and finance to streamline billing processes, resolve issues, and improve overall efficiency.

Qualifications and Skills: -
Proven experience in accounts or finance, preferably in a retail, exhibitions, events, or gallery environment. - Knowledge of billing processes, invoicing, and financial record-keeping. - Ready to travel PAN India - Familiarity with accounting principles, standards, and relevant software or systems. - Strong attention to detail and accuracy in financial transactions and documentation. - Proficiency in using accounting software or systems for invoice management and reporting. - Excellent communication and interpersonal skills to interact with customers and internal stakeholders. - Ability to handle cash transactions and maintain confidentiality and security. - Strong organizational and multitasking abilities to manage multiple invoices and payment collections simultaneously. - Analytical skills to reconcile payments and resolve any discrepancies. - Proficiency in MS Office applications, particularly Excel, for data entry and reporting

Job Type: Full-time

Salary: ₹11+,188.33 - ₹420,518.+6 per year

Benefits:

Paid sick time
Provident Fund
Schedule:

Day shift
Flexible shift
Supplemental pay types:

Quarterly bonus
Ability to commute/relocate:

Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Preferred)
Experience:

Taxation: 1 year (Preferred)
total work: 1 year (Preferred)
Language:

English (Preferred)
License/Certification:

Tally (Preferred)
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Expected Start Date: 25/05/2024