Account Payable Specialist

Job description
Summary:
Complete payments and controls expenses by receiving, processing, verifying and reconciling invoices. Collect vendor’s tax information for those that receive 10++. Accounts Payable position requires skills in Computers, Math, Analytical, Communication and Organizing.

Responsibilities:

Coordinate with purchasing unit, to ensure all items are received in the proper expense period.
Match all invoices to purchase order and packing slip, and resolve any discrepancies with the purchasing unit.
Obtain approval from site directors for contractual invoices.
Review all invoices for accuracy, appropriate documentation and approval.
Post invoices to QuickBooks and ensure all coding and classifications are correct.
Maintain excel spread sheet, tracking recurring monthly expenses such as utilities, rents and equipment rentals, ensuring expenses are posted to prevent delay in payment.
Schedule payments online or over the phone from multiple bank accounts.
Post payments to QuickBooks after setting up payments online or over the phone.
Scan copies of supporting documentation (ex: Invoice, Payment Confirmations, Purchase Orders) to QuickBooks entries for easy access and review.
Maintain all files in audit readiness, filing open and paid invoices accordingly.
Reconcile monthly vendor statements.
Prepare monthly backup documentation and proof of payment requested by our funding source.
Mail out vendor payments.
Protects organization's value by keeping all information confidential.
Solve accounts payable inquires in a timely and prompt manner.
All other duties as assigned.
Professional & Personal Qualifications:

Bachelor’s Degree in Accounting, Finance, Business, or related field with 2-3 years A/P experience. Knowledge in Quick Books and Accounts Payable module.
Associates Degree in Accounting, Finance, Business, or related field with 3-5 years A/P – experience. Knowledge in Quick Books and Accounts Payable module.
Proven ability to work collaboratively well with diverse groups.
Proven ability to handle multiple tasks effectively under pressure.
Strong organizational skills, detail-oriented, and efficient
TB Testing – with NCS results
Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:

8 hour shift
Monday to Friday
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