Accounts Receivable Specialist

Job highlights
Identified by Google from the original job post
Qualifications
Experience: Minimum of 3-5 years of experience in accounts receivable, preferably within the construction industry
Technical Skills: Proficiency in Microsoft Office Suite (particularly Excel) and experience with accounting software such as QuickBooks, Sage 100, or similar ERP systems
Knowledge: Strong understanding of construction billing practices, including AIA billing, lien waivers, and retainage
Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients and internal teams
Attention to Detail: High level of accuracy and attention to detail, especially when handling large volumes of data
Problem-Solving: Strong analytical skills and the ability to resolve billing and payment issues promptly
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
Benefits
Pay Details: $50,000.00 to $65,000.00 per year
Responsibilities
Invoicing: Prepare and send out accurate and timely invoices to clients, ensuring all billable items are accounted for
Collections: Follow up with clients on overdue payments, manage the collections process, and negotiate payment plans as needed
Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
Customer Account Management: Maintain and update customer files, including contract details, payment history, and other relevant documentation
Reporting: Prepare regular reports on the status of accounts receivable, including aging reports and analysis of delinquent accounts
Collaboration: Work closely with the project management and finance teams to resolve any billing discrepancies and ensure accurate project billing
Compliance: Ensure all accounts receivable activities comply with company policies, contractual obligations, and industry standards
Audit Support: Assist with internal and external audits by providing necessary documentation and explanations regarding accounts receivable
Job description
Key Responsibilities
• Invoicing: Prepare and send out accurate and timely invoices to clients, ensuring all billable items are accounted for.
• Collections: Follow up with clients on overdue payments, manage the collections process, and negotiate payment plans as needed.
• Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Customer Account Management: Maintain and update customer files, including contract details, payment history, and other relevant documentation.
• Reporting: Prepare regular reports on the status of accounts receivable, including aging reports and analysis of delinquent accounts.
• Collaboration: Work closely with the project management and finance teams to resolve any billing discrepancies and ensure accurate project billing.
• Compliance: Ensure all accounts receivable activities comply with company policies, contractual obligations, and industry standards.
• Audit Support: Assist with internal and external audits by providing necessary documentation and explanations regarding accounts receivable.

Qualifications
• Experience: Minimum of 3-5 years of experience in accounts receivable, preferably within the construction industry.
• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Technical Skills: Proficiency in Microsoft Office Suite (particularly Excel) and experience with accounting software such as QuickBooks, Sage 100, or similar ERP systems.
• Knowledge: Strong understanding of construction billing practices, including AIA billing, lien waivers, and retainage.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients and internal teams.
• Attention to Detail: High level of accuracy and attention to detail, especially when handling large volumes of data.
• Problem-Solving: Strong analytical skills and the ability to resolve billing and payment issues promptly.

Pay Details: $50,000.00 to $65,000.00 per year

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Equal Opportunity Employer/Veterans/Disabled

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Requirements

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance