Admin Coordinator

Location
Mumbai, Maharashtra
 
Full job description
Job Title: Admin Coordinator

Location: Marol Naka, Midc, Mumbai
Reporting To: Managing Director / Training Supervisor

Job Summary:

We are looking for a Training Coordinator to plan, support, and manage training sessions for our clients. The role also includes maintaining records, assisting in HR activities, and ensuring smooth communication between trainers and participants.

Key Responsibilities:

1. Plan and Schedule Trainings

Coordinate with internal teams and clients to fix training dates.
Maintain the monthly training calendar.
Arrange training venues (online or offline).
Send out joining instructions and reminders to participants.
2. Training Support

Prepare training materials like handouts, manuals, and feedback forms.
Organize attendance sheets and ensure they are filled.
Set up laptops, projectors, and other equipment before training sessions.
3. Communication

Act as the point of contact for trainers and participants.
Answer queries related to training schedules and logistics.
Follow up with absentees and help reschedule sessions if needed.
4. Maintain Records

Keep accurate records of attendance and feedback.
Update training trackers or Excel sheets regularly.
Support in generating and issuing training certificates.
5. Basic HR Tasks

Assist in calling and following up with candidates for interviews.
Coordinate and schedule interviews with the hiring team.
Handle joining formalities such as sharing offer letters, collecting documents, and arranging inductions.
Maintain employee files, track attendance and leave data, and support HR documentation.
Requirements:

Good communication and coordination skills
Basic knowledge of MS Office (Word, Excel, Outlook)
Organized and able to multitask efficiently
Prior experience in admin, HR, or training coordination is an advantage
Job Type: Full-time

Pay: ₹22,000.00 - ₹25,000.00 per month

Schedule:

Day shift
Work Location: In person