Admin Executive

Looking for Admin Executive

Minimum Experience Required: 1 year as in Administration of the Company / Admin Executive

Work Location: Gurgaon, Sector 18

Day shift – Mon – Sat working

We are looking for a competent Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Job Description:

· Interference between Employees & Admin team.

· Responding to the Employee Email regarding Employee requirements, re-issuing ID cards. locker keys, visiting cards, chairs, stationary, attendance, parking, meetings, snacks etc.

· Attending meetings on Manager's behalf (when Manager not available) such as Team calls, ISO meetings, Landlord meetings / Facility manager etc.

· Emailing minor maintenance issue to Landlord team and keep a track on it.

· Maintaining ISO documents - AMCS (DG & Lift), NOCs, Monthly reports, UPS, Fire system, Pest control, CCTV etc.

· Support in closing monthly invoice & Adhoc purchase.

· Be available in Manager's Absence to take care of all the things related to the Admin department.

· Helping in preparing documents related to lease, legal, Police complaints, admin vendor agreements etc.

· Addition of Employees to the biometric software and managing transfer of employee access to different floor as per department.

· Taking care of Travel & courier desk.

· Support in coordination with small vendors like printing, courier, water. Major will be taken care by the manager.

· Ordering Food snacks for guest. Team outing arrangements.

· Supervision of infrastructure work. Space Management.

· Asset Management - Maintaining record of all Non-IT Assets & ensure its regular updates.

· Daily CCTV surveillance.

· Checking if all Admin policies are followed and updated as per current office setup.

· Act as the point of contact between the executives and internal/external clients.

· Undertake the tasks of receiving calls, take messages and routing correspondence.

· Handle requests and queries appropriately.

· Maintain diary, arrange meetings and appointments and provide reminders.

· Make travel arrangements.

· Take dictation and minutes and accurately enter data.

· Monitor office supplies and research advantageous deals or suppliers.

· Produce reports, presentations and briefs.

· Develop and carry out an efficient documentation and filing system

Requirements:

· Proven experience as an Administrative Assistant, Senior Administrative Assistant

· Full comprehension of office management systems and procedures

· Excellent knowledge of MS Office

· Proficiency in English

· Exemplary planning and time management skills

Job Types: Full-time, Regular / Permanent

Salary: ₹400,000.00 - ₹450,000.00 per year

Benefits:

Health insurance
Provident Fund
Schedule:

Day shift
Supplemental pay types:

Performance bonus
Ability to commute/relocate:

Gurgaon, Haryana: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

What is your Notice Period?
What is your Current CTC?
What is your Expected CTC?
Education:

Bachelor's (Required)
Experience:

Admin Executive: 1 year (Required)
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