Admin MIS Executive

This position is accountable for the following end results:
• Vendor Management – Local SPOC for all coordinations of vendor onboarding, new contracts, AMCs, contract reneuals and coordination in consulation of manager.
• Admin Invoice Management- Checking & processing all correct invoices & tracking timely payments for all vendors.
• Asset Management- Listing all office assets, tagging, tracking & generating required reports periodically.
• Stock Management - Managing all consumables, spares stock & Responsible for timely & efficiently procurements at Vadodara office. Monitor inventory of office supplies and the purchasing of new material with attention to annual budget.
• MIS Reporting- Managing all reports & publishing MIS on periodic basis, working on efficient cost management, exploring & suggesting cost saving opportunities.
• Responsible for daily inspection of meeting room setup and any irregularities in Conference room & Board room.
• Internet lease line, PRI line, MPLS line, mobile bills invoice submission, international roaming activation and co-ordination with vendors.
• General Administration Support – Provide administrative support including scheduling meetings, Infrastructure support, Event Management.

MINIMUM REQUIREMENTS AND QUALIFICATIONS
• 8+ years of experience in working for Facility management, Admin profile having exposure in MIS preparion & Data Management.
• Commerce Graduate/BBA/MBA with inclination/understanding of Digital, IT system.
• Previous experience working with confidential and sensitive information required. Upholds the highest ethical standards.
• Discrete and professional with exceptional verbal and written communication skills.
• Exceptional organizational skills, including the ability to multi-task while maintaining high attention to detail. Drives responsibilities through to their completion. Removes obstacles and eliminates non-value-added work.
• Proficiency in Microsoft Office- specially in Excel & Powerpoint.
• Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment.
• Strong relationship management skills with peers, colleagues, and management.
• Highly motivated, results and solutions oriented. Continuous learner.
• Flexible. Able to quickly and proactively step in and handle challenging situations. Takes on new opportunities and tough challenges with sense of ownership and urgency.
• Energetic, high-energy, responsive team player with the interest to take initiative and work in a fast-paced environment