Admin Officer

We are seeking a highly organized and proactive Admin Officer to support our CEO with both business and personal tasks.

The ideal candidate will have exceptional attention to detail, excellent communication skills, and the ability to manage various tasks with discretion and efficiency.

Key Responsibilities:
Coordinating travel arrangements, including flights, accommodations, and ground transportation for business trips.
Providing end-to-end support in sourcing and securing property, negotiating optimal lease terms, and overseeing all related property management tasks.
Handling expense reports, bill payments, and petty cash.
Handling confidential information with discretion and maintaining file systems.
Managing any dietary requirements or meal planning.
Coordinating daily meal schedules, including placing orders and arranging reservations as needed.
Handling personal tasks such as arranging dry cleaning, laundry, grocery shopping, gift purchases, and running other errands as required.
Being available in case of emergencies or last-minute needs, providing real-time assistance when required.
Requirements:
Bachelor's degree in business administration or a related field.
2+ years of experience as a personal assistant or in a similar role supporting senior executives.
Exceptional organizational and time management skills.
Strong written and verbal communication skills, with proficiency in both English and Mandarin.
Proficiency in Microsoft Office Suite and other relevant software.
Ability to work independently, prioritize tasks, and manage multiple deadlines.
High level of discretion and ability to handle confidential information.
Proactive and solution-oriented mindset with a keen attention to detail.
Benefits:
Celebrate your tenure with us - Receive generous milestone anniversary gifts that grow with each year of service.
Prioritize your well-being - Access our Flexible Spending Account (FSA) for various health and wellness needs.
Invest in your growth - Access annual training opportunities tailored to your role.
Additional Information:
Seniority level: Entry-level.
Employment type: Full-time.
Job function: Administrative.