Administration Assistant

Looking for a flexible admin role that fits around your life?
We’re on the lookout for a self-motivated and detail-oriented Administration Officer to join our team in a job share capacity, working 3 days per week.

There is potential for this role to evolve into a full-time position in the future. If you're looking for full-time hours, we still encourage you to apply as we're open to the right fit.

In this role, you will be able to work mostly from home, with the occasional trip to one of our office locations (Pakenham, Torquay or Melbourne CBD) for training, meetings, or ad hoc tasks. Alternatively, you can base yourself at one of our office locations if you prefer.

About Willis Setouts & Surveys
Willis Setouts & Surveys is a trusted leader in the domestic construction surveying industry. Each year, we manage over 6,000 survey and setout jobs across Victoria and lower New South Wales. Our reputation is built on accuracy, reliability, and a commitment to delivering exceptional customer service, every time.

What You’ll Be Doing
As part of our small, high-performing team, your key responsibilities will include:

Managing a high volume of bookings and invoicing across multiple offices and regions

Responding to client enquiries with professionalism and care

Ensuring accurate data entry and record-keeping

Supporting management with various administrative tasks

Coordinating quotes and communications with subcontractors

What We’re Looking For

Strong organisational skills, professionalism and attention to detail

Ability to work independently and take initiative

Excellent written and verbal communication skills

Customer-focused mindset

Previous experience in a similar high-volume admin role preferred

Familiarity with Google Docs, Xero, or project management software is a bonus

Why Work With Us?

Flexible part-time hours (with potential to move to full-time)

Job share with room for career development

Work-from-home with occasional in-office requirements

Supportive and collaborative team environment

Competitive salary $65,000-$75,000 pro-rata + super

How to Apply

Submit your resume and a brief cover letter outlining how you meet what we're looking for.

Please mention your availability and whether you’re interested in part-time or full-time hours - we’re flexible and open to making this work for the right person.