Administration Executive

Self-Employed Women’s Association (SEWA) Cooperative Federation

Introduction

Self-Employed Women’s Association (SEWA) is a movement of women workers in the informal economy, working towards the economic empowerment of these workers. Over 50 years, 2.1 million women in India across 18 states have become members of this decentralized, grassroots movement.

SEWA Cooperative Federation, works to support women’s collective enterprises (WCEs), across sectors, enabling them to become viable, to innovate and to scale. Over 30 years, we have promoted 100+ women’s cooperatives, reaching 300,000 informal women workers, across sectors of work: agriculture and allied activities, handicrafts, services, social security, finance and vending.

We offer specialized services, such as capacity building, governance, working capital, finance and compliance, research, marketing and communications to these WCEs, and work with them closely, as mentors, to enable growth. This package of services and handholding is offered as a Women’s Enterprise Support System(WESS).

To achieve these goals, SEWA Cooperative Federation comprises of a team of experts, both for organizational guidance and for sector-specific knowledge in:
• Business development and strategy
• Marketing and PR
• Capacity building
• HR and Administration
• Research and advocacy
• Finance
• Compliance to Regulations
• Communications

Designation:

Admin Executive (Female Candidate only)

Experience:

Graduate from any stream having experience of 3-4 years in the required field.

Qualification:

A bachelor's degree in a relevant field such as business administration, public administration, development studies, or a related discipline is often required.

Skills:
• Excellent written and verbal communication skills
• Multitasking and Time Management
• Basic knowledge of financial administration,including budgeting, expense tracking, and financial reporting.
• Data Management
• Strong computer skills
• Problem-Solving
• Flexibility and Adaptability
• Teamwork and Collaboration

Responsibilities:
• Overseeing day-to-day office operations, including managing office supplies, equipment, and facilities.
• This may involve coordinating maintenance and repairs, ensuring a clean and organized workspace, and implementing efficient administrative procedures.
• Handling official correspondence, drafting letters, emails, and reports, and maintaining proper documentation.
• Organizing and filing documents, tracking correspondence, and ensuring accuracy and completeness of records.
• Managing calendars, scheduling meetings, and coordinating logistics for internal and external meetings.
• Arranging venues, preparing meeting materials
• Assisting with financial tasks such as budget monitoring, expense tracking, and financial reporting.
• Processing invoices, preparing financial documents, and coordinating with finance departments to ensure compliance with financial procedures.
• Coordinating travel arrangements for staff members, including booking flights, accommodations, and transportation.
• Additionally, arranging logistics for events, workshops, and conferences, such as venue selection, catering, and participant registration.
• Providing administrative support to program or project teams. This may involve assisting with project planning, monitoring project timelines, preparing project-related documents, and supporting reporting and evaluation processes.
• Maintaining and updating databases and records related to projects, partners, and beneficiaries.
• Assisting with procurement processes, including sourcing vendors, obtaining quotations, and preparing purchase orders.
• Coordinating contract administration, including contract drafting, renewals, and maintaining contract databases.
• Providing general administrative support to staff members, including assisting with HR-related processes, maintaining employee records, managing timesheets, and supporting staff training and development activities.

Application Process Interested candidates can email their CV to hr@sewafederation.orgwith the job title as the subject line. The file name for the CV should follow this format: Job Title Applicant First Name. Women candidates will be preferred for all positions.

In your email, please mention why you are interested in this opportunity and how you think you can contribute to the work of SEWA Cooperative Federation.

Job Type: Full-time

Salary: ₹10,372.72 - ₹15,000.00 per month

Schedule:
• Day shift

Experience:
• Administrative: 3 years (Preferred)

Speak with the employer
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