Designation: Administration Executive
Experience:
Graduate from any stream having experience of 3-4 years in the required field.
Qualification:
A bachelor's degree in a relevant field such as business administration, public administration, development studies, or a related discipline is often required.
Skills:
• Excellent written and verbal communication skills
• Multitasking and Time Management
• Basic knowledge of financial administration,including budgeting, expense tracking, and financial reporting.
• Data Management
• Strong computer skills
• Problem-Solving
• Flexibility and Adaptability
• Teamwork and Collaboration
Responsibilities:
• Overseeing day-to-day office operations, including managing office supplies, equipment, and facilities.
• This may involve coordinating maintenance and repairs, ensuring a clean and organized workspace, and implementing efficient administrative procedures.
• Handling official correspondence, drafting letters, emails, and reports, and maintaining proper documentation.
• Organizing and filing documents, tracking correspondence, and ensuring accuracy and completeness of records.
• Managing calendars, scheduling meetings, and coordinating logistics for internal and external meetings.
• Arranging venues, preparing meeting materials
• Assisting with financial tasks such as budget monitoring, expense tracking, and financial reporting.
• Processing invoices, preparing financial documents, and coordinating with finance departments to ensure compliance with financial procedures.
• Coordinating travel arrangements for staff members, including booking flights, accommodations, and transportation.
• Additionally, arranging logistics for events, workshops, and conferences, such as venue selection, catering, and participant registration.
• Providing administrative support to program or project teams. This may involve assisting with project planning, monitoring project timelines, preparing project-related documents, and supporting reporting and evaluation processes.
• Maintaining and updating databases and records related to projects, partners, and beneficiaries.
• Assisting with procurement processes, including sourcing vendors, obtaining quotations, and preparing purchase orders.
• Coordinating contract administration, including contract drafting, renewals, and maintaining contract databases.
• Providing general administrative support to staff members, including assisting with HR-related processes, maintaining employee records, managing timesheets, and supporting staff training and development activities.
Application Process Interested candidates can email their CV to
[email protected] with the job title as the subject line. The file name for the CV should follow this format: Job Title Applicant First Name.
In your email, please mention why you are interested in this opportunity and how you think you can contribute to the work of SEWA Cooperative Federation
