Administrative Assistant

Location
North York, ON
 
Benefits
Pulled from the full job description
Work from home
Life insurance
Vision care
Dental care
Disability insurance
Paid time off
Casual dress
 
Full job description
Overview
We are currently seeking an Administrative Assistant to join our growing team. If you’re someone who is accountable, reliable, detail-oriented, and talented, then we have an opportunity for you.

As an Administrative Assistant, you work a wide range of tasks to support your colleagues and the growth of the business in various areas ranging from marketing, finance, and sales to ensure seamless operations. Your experience and skills will allow you to serve as a liaison between departments, teams, and stakeholders ensuring seamless communication and collaboration, and maintain internal controls, financial records, and other specialized documentation.

This is a permanent, full-time position.

Responsibilities

Provide comprehensive administrative and clerical duties to support management and staff
Perform accounting clerk duties including but not limited to A/R, A/P, billing and invoicing, expense tracking, processing billing credits and corrections, and other various month-end accounting reconciliation duties
Communicate regularly with the company’s accountant to ensure all records and filings are current and accurate
Work with colleagues and external parties to design and develop marketing materials
Plan and attend trade shows as required
Maintain paper and electronic filing systems, including filing of confidential information
Responsible for dissemination of highly confidential correspondence and communications
Collaborate with team members to streamline office processes and improve efficiency
Perform cross functional and other duties as assigned and/or requested
Skills and Requirements

High school diploma or equivalent
Excellent English communication skills, both verbal and written
Working knowledge of Microsoft applications (Excel, Word, Outlook, PowerPoint)
Comfortable making and receiving phone calls
Strong typing and data entry skills
Ability to deal effectively, efficiently, and courteously with colleagues, customers and general public
Ability to succeed in a rapidly changing environment where tasks, priorities and goals are ever-changing
Exceptional organizational skills, attention to detail, and the ability to multi-task
Ability to work independently with minimum supervision as well as part of a team in a fast-paced environment.
Good to have:

Second language
Photo editing and graphic design skills
QuickBooks Online experience
We look forward to welcoming an enthusiastic Administrative Assistant who is ready to contribute positively to our team!

Note: The purpose of this document is to provide a general summary of essential responsibilities for the position and is not meant as an exhaustive list. This document does not reflect all job duties or requirements for every position. Requirements build as one progresses through the job, so any job duties required at lower level may be required at the higher level in addition to the duties listed for that higher level. Duties, assignments, and other responsibilities may differ for similar positions based on business conditions, departmental or geographic location, and/or needs for the particular position.

Job Types: Full-time, Permanent

Pay: $23.00-$26.00 per hour

Benefits:

Casual dress
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care
Work from home
Schedule:

Monday to Friday
Ability to commute/relocate:

North York, ON: reliably commute or plan to relocate before starting work (preferred)
Work Location: In person