Administrative Assistant
- Category: Helper Jobs
- Location: Brisbane, Queensland
- Job Type: Full Time / Part Time
- Salary: Estimated: $ 24K to 32K
- Published on: 2025/09/21
Direct message the job poster from Water Polo Queensland
Ric WillmotClick here to view Ric Willmot’s profile
Ric Willmot
CEO—Non-Executive Director—Author
The Bookkeeper & Administration Assistant will support and report directly to the CEO, managing various financial and administrative tasks to ensure the smooth operation of Water Polo Queensland. 3-4 days per week - flexible. Ability to work school hours.
Key Responsibilities
Core Duties:
Data Entry: Recording financial transactions into Xero.
Xero Reconciliation: Cross-referencing against bank statements and other source documents to confirm accuracy.
Weekly Reports: Summarising the business’s financial position.
Additional Duties:
Accounts Receivable: Creating and sending invoices, and providing weekly updates to CEO.
Accounts Payable: Ensuring invoices from suppliers are accurate and paid in a timely manner.
Payroll: Calculating pay and deductions, filing reports, and updating CEO.
Advanced Duties:
End of Year Reporting: Assisting with annual profit and loss and balance sheet reports in preparation for audit.
Business Strategy: Assisting CEO with formattting budget and forecast documents.
CEO's Assistant: Providing administration assistance to CEO.
Liaison: Meeting with stakeholders, recording meeting minutes, developing organisational documents, working closely with the CEO.
Requirements:
Proficiency in MS-Office and XERO bookkeeping.
Working with Children certification.
Strong computer literacy.
Problem-solving skills.
Self-discipline and the ability to work independently.
Ability to act as a gatekeeper for the CEO.
Performance Expectations:
Maintain accurate and up-to-date financial records.
Ensure timely completion of all financial tasks.
Provide insightful financial reports and advice.
Support the CEO with administrative tasks efficiently.
Benefits and Compensation:
Competitive salary commensurate with experience.
Opportunities for professional development.
Challenges and Opportunities:
This role will excite sports lovers.
Opportunities to be involved in State and National water polo events.
Essential Requirements
Working with Children / Working with Vulnerable People Check
Desirable Criteria
Drivers Licence
Application Instruction
Send your resume and covering letter to the Board Secretary of Water Polo Queensland in the first instance.
secretary@waterpoloqld.com.au
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