Administrative Assistant

Our client is an innovative engineering firm seeking an organized, resourceful, and dedicated Administrative Assistant/Front Desk Receptionist to join their team. The successful applicant will have deep knowledge of engineering terminologies, RFP, proposal creation, and have an understanding of formal correspondence. Accounting knowledge is also required. This is a versatile role requiring a dynamic individual who can provide efficient administrative support across all these areas.

Responsibilities:
Acting as the primary point of contact and overseeing front desk operations. Dealing with enquiries, greeting and directing visitors. Processing and distributing communications in a timely manner. Assisting with the preparation of engineering proposals and RFPs. Handling outgoing and incoming correspondences, knowing what letters to send out based on specific activities. Coordinating internal meetings and appointments. Assisting with basic accounting tasks like billing, invoicing, expense reports, etc. Providing overall administrative support to the team. Maintaining a detail oriented and organized office environment.

A degree in Business Administration, Engineering, Finance or a related field. A minimum of 3 years of experience in a similar role within an engineering environment. Proven experience with RFPs, proposal creation, and formal correspondence. Knowledge in basic accounting and finance. Proficient with Microsoft Office Suite (Word, Excel, Outlook), and office equipment. Strong communication and interpersonal skills. Excellent time management and organizational skills, with the ability to multitask. Highly detail-oriented and dedicated to accuracy. Able to work alone and as part of a team.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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