Administrative Assistant 2

Requisition ID: 378767

Position Number: 20050455

Posting End Date: April 11, 2025

City: Winnipeg

Employer: Winnipeg Regional Health Authority

Site: Grace Hospital

Department / Unit: Surgery Administration - GGH

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 04/28/2025

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 8.00

Annual Base Hours: 1+50

Salary is commensurate with education and qualifications.


Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.


Position Overview
Under the general direction of the Critical Care and ED Program Director, the incumbent is responsible for assisting with the effective, efficient provision of clerical support for the following areas: Surgery Program. Duties include reception and administrative support including managing calendars, coordinating and preparatory work for meetings and other miscellaneous clerical duties.

Experience
2–3 years of direct secretarial experience required.
Experience in using setting up Teams meetings, transcribing reports and meeting minutes required.
Experience in creating and maintaining graphs and spreadsheets from statistical information.
Two years of recent clerical experience in a health care setting preferred.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba Standards, required.
Completion of a comprehensive course in medical terminology is an asset.
Successful completion of a recognized business office training program is an asset.
A combination of education and experience may be considered.
Certification/Licensure/Registration
Possession of a Health Unit Clerk certificate is an asset.
Qualifications and Skills
Proficiency in Microsoft Office including Word, Excel, Publisher and PowerPoint.
Knowledge of audio-visual equipment is an asset.
Demonstrated excellence in time management, organization and prioritization.
Demonstrated self-direction, flexibility and creativity in work.
Must possess excellent communication and interpersonal skills that promote professionalism, interdepartmental collaboration and customer service.
Physical Requirements
Not Applicable


This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.


Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.


Interviewed candidates may be called upon to participate in a skills assessment.


Any application received after the closing time will not be included in the competition.


We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.