administrative assistant

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 7 months to less than 1 year

Tasks

Open and distribute mail and other materials
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Perform data entry

Computer and technology knowledge

MS Excel
MS Outlook
MS PowerPoint
MS Word
Security and safety
Criminal record check
Transportation/travel information
Public transportation is available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Tight deadlines
Attention to detail
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Flexibility
Judgement
Team player
Accurate
Reliability

Time management

Accountability
Work Term: Permanent
Work Language: English
Hours: 35 hours per week