Administrative Assistant, Academic Support (Mathematics)

Profile insights
Here’s how the job qualifications align with your profile.
Skills

Microsoft Word

Microsoft Excel

Customer service

Communication skills

Do you have experience in Microsoft Word?
Education

High school diploma or GED
(Required)
 
Job details
Here’s how the job details align with your profile.
Pay

$18.15 - $22.69 an hour
Job type

Full-time
 
Benefits
Pulled from the full job description
Dental insurance
Health insurance
Life insurance
Paid holidays
Retirement plan
Vision insurance
 
Full job description
Posting Number
req23366

Department
Mathematics

Department Website Link
https://www.math.arizona.edu/

Location
Main Campus

Address
Tucson, AZ USA

Position Highlights
The Math Department is seeking an organized and tech-savvy individual to fill the position of Administrative Assistant, Academic Support. The primary role of the Administrative Assistant, Academic Support is to support the administrative and organizational needs of courses, instructors, and students in the Math Department. In particular, the focus of this position is to provide front-facing support along with detailed work involving regular use of computer systems and digital tools.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.


Duties & Responsibilities
Support the administrative needs of the department and its courses. Manage department calendaring, copying, printing, and scanning. Collect, sort, and distribute mail. Manage forms and reference material and update as needed. Create and maintain documents, slides, and materials.
Assist department with incoming calls, emails, and in person to and from students, staff, and the public. Create and reply to correspondence via emails, Trellis, Microsoft Teams, and Helpspot.
Support placement processes, including orientation assistance, reviewing placement videos, and assisting with enrollment and registration inquiries.
Support coordinated course communication and exam administration. Send and reply to group correspondence. Facilitate exam printing and organization. Use online tools to assist with grading.
Knowledge, Skills, & Abilities:

Strong interpersonal skills and a demonstrated ability to deliver positive and professional customer service in high-pressure or challenging situations.
Ability to learn and implement new technologies.
Ability to work well with a team and under supervision.
Ability to manage multiple tasks and prioritize effectively.
Clear and professional written and verbal communication skills.
Strong working knowledge of Microsoft Word and Excel.

Minimum Qualifications
High school diploma or high school diploma equivalency and a minimum of 3 years of relevant experience, or equivalent combination of education and work experience required.

Preferred Qualifications

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$18.15 - $22.69

Compensation Type
hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date

Expected End Date

Contact Information for Candidates
Julie Soulvie
juliesoulvie@arizona.edu

Open Date
7/11/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.