Job Description
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
JLL is seeking an Administrative Assistant to support our team. This role will be responsible for managing office operations, coordinating schedules, and assisting with various administrative tasks. The ideal candidate is organized, efficient, and has strong communication skills. Join our global real estate services firm and contribute to our continued success in delivering exceptional client service.
This position provides administrative support to the General Manager, Operations Manager, Specialty Leasing Manager and Property Manager of the Shopping Centre.
WHAT YOU’LL BE DOING
Provide support to the Manager, Specialty Leasing by updating spreadsheets, assisting with reporting, contract administration and day to day items related to SL tenants;
Assist with the AR and AP process by processing invoices, data entry into Payscan, providing statements, collection letters, default letters
Assist with general administrative tasks; including courier, office supplies, basic administrative duties, managing visitors;
Provide backup as required for reporting on sales and traffic, emergency notification system, insurance claims, insurance certificates;
Preparation of Lease agreements for storage space;
Properly manage digital and print documents: filing, archiving, folder structures, etc.;
Carry out other related tasks as directed.
WHAT WE’RE LOOKING FOR
Post Secondary education in office administration or equivalent work experience;
3 years of experience in office administration;
Methodical, detail-oriented self-starter with excellent organization and prioritization skills;
Outgoing team player with strong interpersonal skills;
Ability to perform under pressure within tight deadlines;
Ability to multitask and handle a variety of responsibilities in a fast-paced environment;
Fluency required in written and spoken English with strong business writing skills;
Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
