Administrative Assistant, Corporate Restructuring

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our Corporate Insolvency team as an Administrative Assistant, based out of our downtown Halifax Office. You will collaborate with our trustees and engagement teams to ensure statutory compliance for our active insolvency and restructuring projects. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

Responsibilities

Perform a variety of administrative and clerical activities
Review, modify and prepare comprehensive templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials; research, compile and summarize information/data, as applicable
Assisting with banking administration, including banking deposits (Remote and in-person), cheque printing and bank reconciliations
Completing expense reports
Reviewing and entering Proofs of Claim
Sending notices to creditors and e-filings documents with Office of Superintendent of Bankruptcy
Update/maintain electronic and paper filing systems
Maintain and manage off-site file storage
Attending to incoming calls, mail, fax and general office filing, scanning, mailing arranging for couriers, ect
Manage and coordinate multiple calendars
Coordinate and schedule internal and external meetings, travel, appointments and team social events
Manage service providers for office management, liaise with building maintenance staff
Manage the smooth operations of the office (order office supplies, coffee, water, stationary, run dishwasher)
Prepare and organize for creditor meetings
Communicate with court administrators to schedule hearings and file documents, mailing hearing documents to service list
Assist the team with collection of AR, overseeing the billing function, managing estate accounts payable and coordinating with the team on business objectives.
Collaborate effectively with a variety of external partners, including lawyers, bankers, appraisers, auctioneers, property managers, insurance brokers, the CRA, and other service providers.
Contribute to the development of new ideas and approaches to improve work processes
Work collaboratively with other team members and leadership
Skills and Experience

Post-secondary education in administration is considered an asset
2-3 years of administrative experience in a professional working environment
Completion or willingness to enroll in the Insolvency Administrator program offered by the Canadian Association of Insolvency and Restructuring Professionals (CAIRP)
Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously
Strong communication skills both written and verbal
Strong analytical skills with proficiency in Microsoft suite programs (excel, outlook)
Previous working experience with Ascend would be considered an asset