Administrative Assistant, Perth

Job description
About The Role

We support FTI Consulting's daily activities at the most essential levels. The aim is to provide administrative support to the Perth office and act as an administrative resource to the Executive Assistants.

What You'll Do

The Administrative Assistant role is an integral part of the office. In this role, you will be the go-to person for general office and administration queries, like:

Support multiple Managing Directors with their expenses, travel and general administration
Provide administration support to all office staff as needed, including taking notes in meetings as needed
Work with other members of the administrative team to improve administrative processes and effectiveness
Conduct company searches and conflict checks
Assist with banking by depositing cheques
Conduct and manage filing, storage and archiving (manual, electronic and offsite)
Word processing, preparing reports and presentations
Coordinate employees' first and last-day requirements across the Perth office
Maintain telephone and internal staff lists Conduct printing, scanning and photocopying as requested
Update client database
Process accounts payable invoices
Work with IT on all equipment and troubleshooting queries
Taking phone calls and distributing messages
Mail, deliveries and arranging couriers
Manage meeting room bookings and setup
Greet and welcome FTI visitors and clients to the office
Act as a fire warden
Assist with ad hoc administrative duties as needed

Office Maintenance Responsibilities

Assist with building management work requests
Maintain stationery stock and refresh as needed
Manage catering and kitchen stock and refresh as needed
Maintain a clean and tidy office and kitchen at all times (empty dishwasher, restock fridge and restock and clean coffee machine)

Office Culture

Organise in-office social activities such as morning teas, staff birthday festivities, employee milestones, etc.
Assist with organising social events (e.g. Corporate Social Responsibility "CSR" events, Christmas Party, etc.)

Qualifications & Experience

1-2 years' experience in a corporate administrative role (financial/professional services preferred)
Completed Year 12/ HSC or equivalent
Highly computer literate, including strong knowledge of MS Office suite (Outlook, Word, Excel, PowerPoint)
Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
Reporting & administrative writing skills
Strong problem-solving skills and the ability to work on initiative
A "can do" and enthusiastic attitude
Attention to detail
Professional manner and excellent telephone skills
This role will require travel to client and FTI offices
Unrestricted working rights in Australia

Our Benefits

Apart from the well-structured career path and excellent team environment, our employees enjoy a variety of perks and benefits. Our benefits include, but are not limited to:

Attractive remuneration, including discretionary bonuses available to all employees
18 weeks paid, gender-neutral parental leave with full superannuation contributions throughout paid and unpaid leave
Flexible working arrangements
Financial support to obtain work-related professional qualification, such as CA, CPA, or CFA, and other
Professional membership contributions and generous paid study leave (up to 12 days)
Corporate discount available for health insurance, including dependent(s)
Employee Assistance Program ("EAP") - free to all employees and their immediate families
Make an impact in our communities through company sponsored pro bono work
Special leave - 2 days per year of a cultural or religious holiday that is not treated as a public holiday in Australia
FTI Work Perks: our discount program that provides a wide range of corporate offers, savings, and wellbeing resources
Monthly Health & Wellbeing program including fitness subsidies
Annual paid volunteer hours
Corporate matching for charitable donations
Opportunity to join our Reconciliation Action Plan - Working Group; FTI's Women's Initiative Network (FTI WIN); Diversity, Inclusion & Belonging and Corporate Citizenship committees

Who We Are

FTI Consulting is the world's leading expert-driven consulting firm. Over the last 40 years, FTI Consulting experts have served as the trusted advisor to Fortune 500 companies and the world's leading law and private equity firms when they are facing their greatest opportunities and challenges. Our strong performance and continued success are a direct reflection of the ambition, energy and commitment of our talented professionals across the globe to make a positive impact for our clients and communities.

At FTI Consulting, you'll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you'll be an integral part of a focused team where you can make a real impact. You'll be surrounded by an open, collaborative culture that