Administrative Assistant (Summer Student)

This position is partially funded by Canada Summer Jobs Grant.

To be eligible for this position the applicant must:

Be between 15 and 30 years of age at the start of the employment
Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

Education: Some college/vocational or technical training; Some university

Experience: Office Experience an asset

Languages: Speak English, Read English, Write English

Work Conditions

Fast-paced environment, work under pressure, tight deadlines, attention to detail, multi-skilled.

Personal Suitability

Organized, flexible, reliable, excellent verbal and written communication and interpersonal skills, stellar attitude and works well under pressure.

Skills and Qualifications

Professional, polite, and willing to be accommodating to the needs of the Association.
Excellent verbal and written communication skills.
High personal motivation and self-management, with high attention to detail and work accuracy.
An ability to work independently, with little supervision, while being a part of a fast-paced, dynamic and collaborative team environment.
Troubleshoot and track progress of multiple projects, with the ability to meet strict deadlines.
Strong Microsoft Office computer skills (specifically Outlook and Word).
Post-secondary education in an administration program is an asset.
Prior administrative (e.g., reception, scheduling, minutes, records information management) and member-driven association experience is an asset.
Knowledge of community and seniors housing sectors is an asset.

Responsibilities

Maintain polite and professional communication through all communication channels.
Provide comprehensive support to the Association, including managing the master calendar, and scheduling internal/external meetings.
Prepare board/committee meeting materials and agendas; and take, prepare, and distribute meeting notes/minutes.
Filtering and disbursing external Association communications.
Handling general office tasks, such as data entry, proofreading, and formatting documents.
Managing incoming and outgoing mail; both hard copy and electronically.
Anticipating the needs of others to ensure a supportive and positive experience.
Supporting team to achieve the Association’s strategic priorities.
Periodically answer the main phone line, screen, direct phone calls, take and forward messages and follow up on voicemail messages.
Occasionally greet visitors at the front desk by welcoming and directing appropriately.
Assist in ensuring the reception area is well kept and presentable.
Performing miscellaneous job-related duties/projects, as required, by the team.

Conditions of Employment:

Full-time (35 hrs/week), until late August. Temporary contract.

Work will be in-person, at the ASCHA office.

ASCHA is committed to providing the summer student with educational and professional experience, significant responsibility that expands with experience and a congenial team atmosphere.