Administrative Assistant - Summer Student

The Administrative Assistant – Summer Student is primarily responsible for supporting the Executive Operations Manager.

The salary range for this position is: $22.136 - $2+.733 /hourly

Position Type: Full Time Term

Posting Type: This job posting is for an existing vacancy

Closing Date: Friday May +, 2025 at 4:30pm CST

Qualifications:

Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.
A current student working to achieve a post-secondary education in business administration/health-related area.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and handle multiple assignments simultaneously.
Excellent verbal and written communication skills, with the ability to interact professionally with individuals at all levels of the organization.
Proficiency in using office software and applications (e.g., Microsoft Office Suite, calendar management tools, emails).
Strong problem-solving skills and the ability to work independently with, at times, minimal supervision.
Discretion and confidentiality in handling sensitive information.
Flexibility and adaptability to changing priorities and deadlines.
Strong interpersonal skills and the ability to work well in a team environment.
Must be willing to travel and be flexible with work hours.
The ability to perform the requirements of the position on a regular basis.

Roles and Responsibilities:

Assist in routine administrative tasks such as managing calendars, scheduling appointments, arranging meetings, preparing documents, drafting correspondence, and maintaining filing systems.
Serve as a primary point of contact, screening phone calls, taking messages, and responding to inquiries in a professional and timely manner.
Work with SLFNHA travel department, in coordinating travel itineraries, including flights, accommodation, and transportation.
Coordinate logistics for meetings, conferences, and events, including venue bookings, catering, and equipment setup.
Receive and process expense claims.
Maintain and update databases, records, and confidential files.
Assist in office management duties, including ordering supplies and maintaining office equipment.
Attend scheduled meetings and document and distribute meeting minutes.
All other duties as Assigned.
Sioux Lookout First Nations Health Authority focuses on hiring Indigenous employees whenever possible.

Candidates are encouraged to self-identify on their application. Self-identification is voluntary and the information is used to assist SLFNHA in hiring Indigenous people from the region whenever possible and to support candidates in their application.

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