Administrative Assistant|On Contract|

WHAT YOU'LL DO

We are looking for an Administrative Assistant (“AA”) to support senior stakeholders, who could be either internally or client focused, from within our BCG- Advanced Capabilities Center. At BCG, AAs are an essential part of the team and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of BCG.
Taking full responsibility for maintaining stakeholders’ demanding schedules our AAs are expected to act with initiative and pro-activeness and handle confidential information with utmost discretion. This position is also expected to work as a team with other Admin Assistants within the team. We expect the responsibilities of this role to be relatively fluid to meet the needs of our growing and changing team and customer base.
Throughout their career, AAs will continue to grow within the role, i.e., to learn new tasks, to improve on established ones, integrating “best practices” among their cohort and to adapt their work styles to best support the changing needs of the Managers they support. Activities will vary, depending on the Leader's work style and the existing workload. The duties described below make up a typical, but not necessarily complete list.
• Calendar Management: We expect the EA to actively manage the calendar matters for their assigned stakeholders with an overall understanding of business priorities to offer alternatives, trade -offs and consideration of the most efficient use of the stakeholders’ time.
• Scheduling Meetings: With minimum instruction, proactively follows up on emails when copied, and determine the most appropriate next steps related to scheduling more complex meetings, either in person or via VC solutions, that require participation from multiple stakeholders who often s it in multiple geographic locations.
• Travel Management: The EA will organize travel arrangements for all trips; anticipating and coordinating point-to-point travel and logistics needs, including but not limited to directions, commuting time and ground transportation, passport and visa processing
• Other ad-hoc activities: As time permits after handling core activities (calendar management, scheduling, travel, and expenses) assist with basic document formatting (MS Word, Excel, PowerPoint) and meeting planning.
• Assists assigned ACC Managers in other administrative tasks to leverage time, which may include to prepare reimbursement, medical insurance claims and keep tracking of travel days associated with tax filing in overseas, memoranda, slide decks, etc.
• Provides back-up assistance to relieving the reception desk for 1-2 days, as needed (in absence of the Front Office Executive)
• If required, work closely with the office manager to organize office level meetings and/or events such as Birthday celebrations, etc.
YOU'LL WORK WITH

Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs