Administrative Personal Assistant

Job Overview

We are seeking a highly organised and proactive Personal/Administrative Assistant to support our Managing Director and Finance & Operations Manager. This pivotal role ensures seamless daily operations, managing everything from office and financial tasks to executive communications and calendar management. If you thrive in a dynamic environment and excel at keeping things running smoothly, we want to hear from you.



Key Responsibilities

Handle communications on behalf of the executives, including drafting emails, preparing reports, and distributing correspondence.
Coordinate and manage the Managing Director's calendar, schedule meetings, and organise necessary materials.
Coordinate and maintain an organised and clean office environment.
Organise travel arrangements, plan company events, and ensure a clean, organised office environment.
Assist with basic bookkeeping, financial reporting, and maintaining confidential files.
Manage and process payroll for all employees, ensuring accuracy, timeliness, and maintaining payroll records.
Reconcile bank statements, manage incoming payments, process invoices, and handle invoicing with follow-up on overdue accounts.
Support with personal tasks as required, including managing personal appointments and overlapping duties.


Skills & Experience

Strong organisational and multitasking abilities.
Excellent communication skills, both written and verbal.
Previous experience as an Executive Assistant/Personal Assistant/Administrative role.
Proficiency in office and financial software (e.g., Microsoft Office Suite, payroll systems etc).
Discretion and the ability to handle sensitive information confidentially.
Ability to prioritise tasks in a fast-paced environment.
High level of attention to detail and the ability to work independently.

Benefits

Access to a modern office space with an on-site gym.
A hybrid work model to ensure a healthy work-life balance.
$1300 Product Allowance.
Quarterly dinners and staff events to celebrate our team's hard work and success.
Monthly Birthday celebrations.
Competitive salaries and a commitment to our team's well-being.
An early end to your workday, promoting a life outside of work.

The ORTC Values

The Customer: Our customers are the guiding force in everything we do. We are dedicated to delivering an exceptional customer experience.

Quality: We are uncompromising and relentless in our pursuit of quality in all areas. From our products, to our customer service we embody an unwavering commitment to quality.

Good People: We are humble, hard working and fun. The people you want to work with and have dinner with after, who treat their peers like family and customers like friends. We accept and respect others for who they are and how they work.

One Team, One Goal: We are uncompromising and relentless in our pursuit of quality in all areas. From our products, to our customer service we embody an unwavering commitment to quality.

Celebrate: We celebrate. The little wins, the big wins, and the milestones...But most importantly we celebrate each other.

Why Not?: We are a team of optimists who thrive on challenging the status quo. We firmly believe that when you dream big, anything is possible.

Make It Count: We seize every opportunity and strive to be 1% better every day. We embrace growth, recognising that each day presents potential for progress. Learn and improve through every experience.



Application Process

Interested candidates must submit a resume and cover letter to careers@ortc.com.au