Administrative Support (Non-clinical) - PC25006

NB Health Link (NBHL) leverages technological solutions and innovative clinical delivery models to provide access to care for New Brunswickers who don't have a family doctor or nurse practitioner. The program provides patients who are registered with the program access to a network of family doctors and nurse practitioners throughout the province - offering in-person, telephone and online appointments in both official languages.

As part of NBHL, your role is vital in our province's overall health. Join an integrated team of health care professionals, dedicated to providing New Brunswickers with outstanding, highly coordinated primary health care.

JOB SUMMARY

The Administrative Assistant is responsible for providing day to day business support, staffing and administrative services for the PCN Program. This position is essential to assist in the efficient and effective management of the PCN Operations ensure inquiries, and general administrative issues are dealt with in a timely and appropriate manner.

ROLES AND RESPONSIBILITIES

Schedules and organizes meetings and events;
Type memos, confidential reports, agendas and general correspondence on behalf of the Manager, Primary Care or other team members within the department;
Maintain department document library;
Maintain department policies and procedures;
Records, types and distributes minutes where required;
Proofread transcribed correspondence for grammatical accuracy, sentence structure and content;
Receive and prioritize incoming phone messages, e-mails, faxes, mail, couriers etc.;
Prepares forms and presentations where required;
Provides telephone support for department; directs calls;
Takes and relays messages;
Schedules and notifies clients of appointments;
Performs general office duties such as data entry, filing, photocopying, faxing, processing mail;
Order and maintain stationery, office supplies, etc., following approved purchasing guidelines;
Reconcile Visa reports, as required.

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS

High school graduation plus an additional administrative support program/ course(s) of over six months and up to one year or equivalent;
One year of previous experience is also required;
Demonstrated proficiency in all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry;
Submit a valid and clean criminal record check;
Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
Must demonstrate the ability to work independently and with minimal supervision;
Must be able to work all shifts as assigned, maintaining a good attendance record;
Must have a high regard for confidentiality; and
Must have excellent work habits and have a professional appearance.

All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

NBHL is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.