Administrator Manager

Full Job Description
Job Description – Admin Manager

Branch administrators are someone support sales and operations teams.
Typical job duties include but not limited to:

Being a point of contact for the Company: Answering incoming calls as well as email messages
Prompt well curated response to client & vendors emails and relevant internal teams.
Maintaining department records, including spreadsheets and databases that track suppliers, sales and customers at branch levels.
Maintaining sales contracts and agreements, NDC’s and various other documentation requirements for Tenders.
Timely submission of Vendor Prequalification & Tender Documents.
Co-ordination with Logistics team from different branches, tracking of inbound material shipments to branch and associated paperwork.
Co-ordination with Local logistics and installers.
To ensure adequate office supplies & site related supply packaging material for uninterrupted work flow.
Coordinating, Tracking & Updating materials from various local vendors and dispatches to site
Smooth Project Completion – Dispatches & Deliveries to final site. Ensure correct documentation for site entry. E.g. : Invoice/ E-way Bill/SEZ documentation/ Entry permits/ Worker entry permits/ Work Permits.
Handing Over documents on Project Completion including close out of project.
Correct Vendor Invoices – Timely submission to accounts & Payment follow up with accounts on completion of work.
Sales Invoices – To ensure site receiving sign off, timely submission of documents for payments
Client Projects - Account reconciliation & Payment follow Ups till realization.
Project Tracking Sheets – Updates for delivered & pending products.
Snags closure – follow up with central time for action and closure of snags.
To maintain & report day to day office expenses including petty cash handling with supporting documentation.
Attendance records for Staff and co-ordination with accounts team for the same.
New joiner induction, ID card issuance, Mail activation, Visiting cards issuance
Full n final settlement, experience letter, retrieval of company property from Employee leaving Company employment.
Research that supports the team, such as performing Internet searches for potential clients and gathering information that could be useful to the sales team.
Liaise with accounts and administrative assistants from other departments, and share relevant data with respective departments for better co- ordination.
Management of office equipment.
Maintaining a clean and enjoyable working environment.
Handling external or internal communication or management systems.
Managing clerical and other administrative staff.
Organizing, arranging and coordinating meetings.
Sorting and distributing incoming and outgoing post. Maintain Courier IN & OUT register, material IN & OUT register.
Maintaining branch level filing system and soft copy records.
Key words: Sales Executive, Sales Manager, Business Development Manager

Required Skill Set

Experience: Atleast 4- 6 years’ experience
Good Command Over Spoken English and Hindi (both Spoken and Written), Regional Language would be a Plus
Basic Computer Skills, Email etiquettes, MS Office competency is a must.
Previous admin experience is not a must, but would add value
Pay Scale:

> ₹25,000.00 per month
In summary, an admin performs the role of very important central link which coordinates all the various departments for efficient functioning.

Job Type: Full-time

Salary: ₹300,000.00 - ₹500,000.00 per year

Benefits:

Health insurance
Schedule:

Day shift
Ability to commute/relocate:

Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:

total work: 1 year (Preferred)
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Expected Start Date: 02/05/2024