Asset Manager

Job description
Birmingham, Cardiff, Leeds, Manchester, Nottingham

Job Summary

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.

Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service. Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kick-starting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

Job Description

As Asset Manager, you will ensure the GPA’s property portfolio in the Central Region is actively and efficiently managed to deliver the GPA’s Estate Strategy, primarily by:

Develop, maintain and analyse property data records to support the compilation of occupancy agreements, critical action plans, building asset plans and effective decision making.
Create new occupation agreements and varying of existing agreements by engagement with clients and client managers; instructing the Strategic Property Partner; review of cost estimates; creation of Heads of Terms.
Take responsibility for the Profit & Loss account for each managed building / occupancy & across the portfolio eg through ensuring billing is timely and accurate, voids are minimised, charges are dealt with appropriately
Develop and maintain positive working relationships with senior stakeholders and business representatives to understand and assist with the development of their requirements, and how these can be best accommodated within the overall aims and objectives of the GPA
Lead day to day and (if required) strategic liaison and performance monitoring of the Property Partner
Deputise for senior members of the team when required
Line manage, mentor and support other members of the immediate and wider team if required. This may include supporting apprentices, fast streamers and APC candidates through their qualification routes.

Key Responsibilities:

Ensuring maintenance of accurate property data & records through use of Horizon & in house documentation eg Critical Action Plans
Provide appropriate reports as and when required
Ensure Clients are kept informed of changes to occupancy information
Liaise with and, if appropriate, instruct property & legal partners to act on behalf of GPA
Produce & present reports for a variety of senior Clients and stakeholders as and when required
Check, raise and monitor Purchase Orders for the portfolio in an accurate and timely manner
Act as first point of contact for all general property queries relating to the portfolio

Key Responsibilities:

Ensuring maintenance of accurate property data & records through use of Horizon & in house documentation eg Critical Action Plans
Provide appropriate reports as and when required
Ensure Clients are kept informed of changes to occupancy information
Liaise with and, if appropriate, instruct property & legal partners to act on behalf of GPA
Produce & present reports for a variety of senior Clients and stakeholders as and when required
Check, raise and monitor Purchase Orders for the portfolio in an accurate and timely manner
Act as first point of contact for all general property queries relating to the portfolio

Person specification

Must enjoy working within a close team environment, seeking collaborative solutions and supporting others but also have the ability to work independently, seeking solutions autonomously
Demonstrate substantial experience of managing large, office based portfolios with a variety of landlord and occupier requirements
Able to navigate often complex and demanding regulatory demands, whilst at all times maintaining a focus on achieving measurable and impactful results
Strong interpersonal, communicating & influencing skills at all levels within an organisation
Must be flexible - occasional travel to site visits, meetings etc in other areas of the country will be required as well as a minimum of 1 day a week defined attendance in the Birmingham office and other GPA offices when specified
Able to work in a dynamic, fast-paced environment where deadlines can often be tight
Willingness to keep learning & developing

Experience And Technical Skills:

Desirable criteria

Substantial experience
Expertise in managing commercial office assets
Experience of supporting apprentice / graduate team members

Qualifications And Accreditations:

Essential Criteria

MRICS / FRICS qualified

Qualifications

MRICS / FRICS qualified

Behaviours

We'll assess you against these behaviours during the selection process: