Asst Events Manager

Job Description - Asst Events Manager (HOT0BAJC)

Job Number: HOT0BAJC
Work Locations

Hilton Bangalore Embassy Manyata Business Park, Manyata Embassy Business Park, Rachenahalli, Nagawara, Outer Ring Road, Bangalore, India 560045

The Assistant Events Manager is responsible for the successful handling of groups involving 10 or more guestrooms. This role, under the general guidance and supervision of the Director of Banquet Sales, maximizes business opportunities, ensures effective communication with clients and efficient coordination with departments concerned.

What will I be doing?
• Liaise closely with the Sales team in proposing the best deal when handling leads/inquiries (pricing strategy, special requirements) passed over, in order to convert the leads/inquiries to confirmed events.
• Prepare proposals/contracts for leads/inquiries received from Sales Managers.
• Follow through from negotiation until departure for events assigned.
• Liaise with clients on finalizing details and give professional advice on set-ups and planning of events.
• Practice up-selling at all opportunities to maximize revenue.
• Ensure effective communication with clients and internal departments, disseminating groups related information to other departments e.g. issues on banquet event orders and group resumes as well as chair pre-event meetings.
• Maintain close coordination with respective departments on organizers’ requirements and last-minute event requirements.
• Be visible to organizers and clients during their event/group dates and monitor guest satisfaction.
• Oversee the operation of banquet functions and work closely with various departments to ensure quality service is delivered to our clients at all times.
• Regularly review master account postings to ensure postings are correctly done, reviewing bills with organizers regularly so as to eliminate adjustments needed on final invoice.
• Maintain close communication with concerned Sales Managers during the process.
• Work with concerned Sales Managers during post-event meetings and on post-event follow-ups such as sending thank you letters or post-event critique forms.
• Verify total charges and layout of invoices prepared by Accounts and send out to organizers.
• Obtain feedback from clients and follow through with the necessary actions.
• Refer leads and send event profile information to relevant sister hotels or NSO/ISO (if any).
• Maintain the active event profile database and group chart.
• Establish and maintain files of major accounts and assist the Director of Banquet Sales in maintaining the Accounts Management System.
• Establish good working relationships with internal customers (other departments of the hotel) and external customers (clients, event contractors, suppliers).
• Actively participate in achieving departmental goals which contribute to the Marketing budget.
• Closely monitor accounts revenue and business production.
• Provide feedback on market trends and keep updated with client relationships and overall business goals through close communication with the Banquet Sales Managers and Director of Banquet Sales.
• Maximize up-selling opportunities whenever possible.
• Assist the Director of Banquet Sales in the forecasting of group room nights and banquet revenue.
• Arrange relationship building visitations when necessary.
• Cross-sell other Hilton hotels.
• Handle inquiries for re-booking of business and new leads when Sales Managers are not available.
• Closely communicate with concerned Sales Managers regarding progress on the negotiation process.
• Conduct site inspections for potential clients when Banquet Sales Managers/Coordinators are not available.
• Liaise with the Food & Beverage department in ensuring that the hotel hygiene and food safety control standards are maintained and regular communication meetings on event details are carried out.
• Project a hospitable service atmosphere as a hospitality business functioning seven days a week, twenty-four hours a day.
• Carry out any other reasonable duties and responsibilities as assigned.

What are we looking for?
• University graduate.
• Minimum 5 years of experience in a similar capacity with international chain hotels.
• Excellent command of written and spoken English language to meet business needs.
• Good communication and interpersonal skills.
• Team player and able to manage by example.
• Have hotel sales experiences and hotel database.
• Able to work under pressure and deal with stressful situations during busy periods.
• Good organization and presentation skills.
• Very familiar with local market and good at marketing trend analysis.

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the