Back Office Executive

Job Summary:

We are seeking a proactive and detail-oriented Back-End Executive to join our team. The candidate will be responsible for managing post-tender operational activities including timely dispatch coordination, payment follow-ups, and submission of product samples as per tender requirements. This role demands strong organizational skills, good communication abilities, and a commitment to process adherence and timeline compliance.

Key Responsibilities:

Dispatch Coordination:
Ensure timely dispatch of goods as per purchase orders or tender requirements.
Liaise with logistics partners, warehouse teams, and courier services to monitor delivery schedules.
Maintain records of dispatches and share tracking details with concerned stakeholders.
Payment Follow-up:
Follow up with clients (primarily government departments and PSU units) for payment release.
Coordinate with the accounts department to reconcile payment statuses.
Update payment trackers and report outstanding dues on a regular basis.
Sample Submission:
Coordinate the collection, packaging, and dispatch of product samples as per tender specifications.
Track sample approvals and maintain communication with procurement teams or authorities.
Ensure all required documentation accompanies each sample submission.
Documentation & Compliance:
Maintain accurate records of all dispatches, payments, and sample submissions.
Ensure adherence to tender guidelines and company policies in all activities.
Support audits and internal reviews by providing necessary documentation.
Key Requirements:

Male Candidate Preferred
Education: Graduate in any discipline
Experience: Upto 1 years of experience in a similar back-end operational role, preferably in tender-based or institutional business.
Skills:
Proficiency in MS Office (Excel, Word, Outlook).
Strong follow-up and communication skills (verbal and written).
Ability to handle multiple tasks with accuracy and timeliness.
Familiarity with e-tendering portals and documentation is a plus.
Preferred Attributes:

High level of responsibility and ownership.
Experience working with government clients or public sector undertakings.
Team player with the ability to coordinate across departments.
Compensation:

As per industry standards and based on experience.

Job Types: Full-time, Permanent, Fresher

Pay: ₹16,000.00 - ₹17,000.00 per month

Benefits:

Paid sick time
Paid time off
Work from home
Schedule:

Day shift
Supplemental Pay:

Overtime pay
Work Location: In person