Business Administrator

Location
Hyderabad, Telangana
 
Full job description
The Viva Learning Team is seeking an experienced and enthusiastic Business Administrator to support our innovative group in Hyderabad. As part of a global organization dedicated to transforming the way individuals and teams learn, share, and grow, this is a great opportunity to influence a central hub that connects people to best-in-class content and help people integrate learning into the fabric of their work.

This role will support a Group Engineering Manager and the full Learning Team organization. It will also provide coverage for the Data Platform + Growth organization’s local employees, serving as a site lead in administration and logistics. Collaborating with both local teams in Hyderabad and colleagues across the globe, this role will help foster a vibrant, inclusive, and productive environment.

The ideal candidate is customer-obsessed, service-minded and will need to have strong planning, organizational and time management skills, along with a strong ability to work independently and collaboratively. A successful candidate will also be a proactive and critical thinker who anticipates business needs, demonstrates flexibility and remain calm under pressure. Strong verbal and written communication skills are also essential for success in this role.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.
Responsibilities
Proactively manage the Group Engineering Manager’s calendar, applying sound judgment and effective prioritization to accommodate rapidly shifting business needs, and ensuring smooth scheduling across time zones
General team support for both the Learning team and for the DPG team members; provide exceptional customer service, and drive team culture by maintaining a positive work environment
Support the rhythm of business operations for the Learning team
Coordinate team meetings, all-hands, off-sites, and morale-building activities
Accurately track discretionary budgets and process expense reports, maintaining a meticulous attention to detail
Ensure compliance with organizational policies and operational procedures, with a commitment to integrity and confidentiality
Procure goods and services (e.g., technology equipment and office supplies), manage workspace logistics, and handle facility requests
Administer recruiting logistics for full-time employees and coordinate onboarding for new hires
Manage external staff and vendor relationships as needed
May require occasional lifting or physical setup for team events or workspace changes
Qualifications
Required Qualifications:

2+ years Administrative, Business Support, and/or customer service experience OR equivalent experience
Strong planning, organizational, and time management skills, with demonstrated ability to independently juggle multiple priorities and projects
Proactive problem-solver who anticipates business needs, adapts quickly, and remains calm under pressure
High level of accountability, reliability, and attention to detail, especially when managing budgets, confidential information, and team logistics
Proficiency with Microsoft productivity software, including Outlook, Loop, PowerPoint, Word, and Excel
Familiarity with internal Microsoft tools (iCIMS, EC, MyExpense, ProcureWeb, M365 Groups, MSSpace) is a plus
Preferred Qualifications:

3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work
Associate's/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training OR equivalent experience.
Excellent verbal and written communication skills, diplomatic approach, and professional presence
A positive, inclusive attitude and a passion for supporting others in their learning and growth

#DPG
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, *** (including pregnancy), ****** orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.