Business Administrator | 12 Month Part-time Contract- Auckland

Full job description
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

As a Business Administrator, you’ll be the first point of contact for visitors, creating a warm and professional welcome while supporting the daily flow of the office.

Reporting to our supportive Business Support Team Leader, you will work closely with team leaders to keep things running smoothly behind the scenes while playing an active part in the daily rhythm of the business. This part-time position is a 12 month fixed-term contract for 24 hours per week over 3 days on a rotating roster, providing flexibility to suit your lifestyle.

With guidance from the Business Support Team Leader, you’ll take the lead on a variety of tasks.

If you are proactive, methodical and eager to contribute to a collaborative, purpose driven workplace, this role offers a dynamic opportunity to grow your skills within a global consultancy.

The Opportunity

Administration support for teams’ management, including travel and accommodation management
Coordination of team events, meetings and workshops, including supporting logistics and documentation
Commercial and business development administration support using CRM
Business support services assisting with the smooth running of the NZ offices, including supplier and subcontractor management and office maintenance
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

Relevant industry experience in administration within a consulting/engineering/built environment business
Good understanding of processes, guidelines and job instructions
Thorough and methodical approach
Follows processes, procedures and instructions and identifies any gaps or inefficiencies
Responds positively and productively to the evolving needs of the business, facilitating change
Proactively seeks and gives feedback
Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.
What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Explore the perks of a career with Arup New Zealand:

Hybrid working policy and flexible working hours.
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
Paid parental leave for the support carer of 2 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
Birthday leave
Ability to purchase additional leave of up to 20 days for permanent employees.
International mobility opportunities
Insurances (life, travel & income protection)
Interest free bicycle loans
Free & confidential counselling sessions
Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, ****** orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

#LI-RH1

Internal Description
Description - Internal
As a Business Administrator, you’ll be the first point of contact for visitors, creating a warm and professional welcome while supporting the daily flow of the office.

Reporting to a supportive Auckland based Business Support Team Leader, you will work closely with team leaders to keep things running smoothly behind the scenes while playing an active part in the daily rhythm of the business. You will support a small team based in our beautiful Wellington CBD office. This part-time position is a 12 month fixed-term contract for 20 hours per week providing flexibility to suit your lifestyle.

With guidance from the Business Support Team Leader, you’ll take the lead on a variety of tasks.

If you are proactive, methodical and eager to contribute to a collaborative, purpose driven workplace, this role offers a dynamic opportunity to grow your skills within a global consultancy.

The Opportunity

Administration support for teams’ management, including travel and accommodation management
Coordination of team events, meetings and workshops, including supporting logistics and documentation
Commercial and business development administration support using CRM
Business support services assisting with the smooth running of the NZ offices, including supplier and subcontractor management and office maintenance
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

Relevant industry experience in administration within a consulting/engineering/built environment business
Good understanding of processes, guidelines and job instructions
Thorough and methodical approach
Follows processes, procedures and instructions and identifies any gaps or inefficiencies
Responds positively and productively to the evolving needs of the business, facilitating change
Proactively seeks and gives feedback
Foundational awareness of health and safety best practice. Able to identify HSE risks, breaches or specific needs and follow internal processes to rectify.
Explore the perks of a career with Arup New Zealand:

Hybrid working policy and flexible working hours.
Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
Paid parental leave for the support carer of 2 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
Birthday leave
Ability to purchase additional leave of up to 20 days for permanent employees.
International mobility opportunities
Insurances (life, travel & income protection)
Interest free bicycle loans
Free & confidential counselling sessions
Different people, shared values

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

#LI-RH1