Client & Office Services Assistant / Corporate Receptionist

We are seeking a Client & Office Services Assistant / Corporate Receptionist to be our first point of contact for our clients and employees .

01st April, 2025

An exciting opportunity has arisen for a Client & Office Services Assistant / Corporate Receptionist to join our Client and Office Services team. You will be the first port of call for our valued clients, visitors and team in our Perth office along with delivering high quality and professional office facilities for HopgoodGanim including face-to-face client care for both our internal and external clients.

Key to this role is providing exceptional service to both internal and external clients, including responsibility for:

greeting clients in a warm and professional manner on arrival;
answering calls promptly and managing the switchboard operation;
managing conference room bookings and servicing rooms;
preparing coffees and other beverages;
Opening and distributing mail
Document production (printing, binding, scanning, copying)
Processing incoming and outgoing couriers and mail (postage)
Management of Safe Custody
Archiving management
ordering catering and assisting with event setups when required;
ensuring the reception area is tidy at all times;
Maintenance of client and staff kitchens
Stocktaking consumables
Assisting marketing team with function set up and pack downs; and
other administration duties as required
About you

We are looking for someone who understands how to provide that ‘next level’ customer service and has held a similar position in a professional services or ideally, in a tourism or hospitality environment. Having experience working 'front of house' would be advantageous. You will be a team player, well-presented and have strong interpersonal skills. You will have the ability to manage the demands of a busy role including high levels of organisation and efficiency and the ability to remain calm and composed under pressure.

We are looking for someone with a strong sense of proactivity and curiosity to always deliver high levels of service. Experience using Microsoft Office is also essential and experience using digital phone consoles will be highly regarded.

About us
Regularly featured in Doyle’s Guide and The Best Lawyers, HopgoodGanim Lawyers are recognised as a leading corporate law firm in Australia.

Located in Allendale Square, HG offers a range of benefits for you, including:
lower billable targets;
new client and practitioner incentive schemes;
an inhouse business development and marketing team and a budget to support you in building your external profile;
community service leave, including opportunities to work with the Lifeline WA on Christmas campaigns;
flexible work arrangements;
employee assistance programs and flu vaccinations, supporting your health and wellbeing;
purchased leave program and a generous parental leave policy; and,
firmwide events, including mid and end of year celebrations.
If you are someone who takes their work seriously but doesn’t take themselves seriously, someone who looks for solutions rather than problems and someone who never says, ‘that’s not part of my job’, then HopgoodGanim is the right firm for you. Here, you won’t just be a small piece of a big machine; you will be a key and essential part of the team. Every member of our team is focused on the delivery of exceptional outcomes for our clients and on providing a level of service that is second to none. With a unique culture, the firm is recognised as a place where people are supported and enjoy working