CLK 12R | Documents Coordinator

Full job description
Posting Title
CLK 12R - Documents Coordinator
Position Classification
Clerk R12
Union
GEU
Work Options
Hybrid
Location
Victoria, BC V+B 6X2 CA (Primary)
Salary Range
$54,387.32 - $61,3+5.+5 annually
Close Date
+/11/2024
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Emerg Mgt, Climate Readiness
Ministry Branch / Division
Deputy Minister's Office
Job Summary
The Team
The Deputy Minister’s Office is a collaborative and supportive team of 4-5 professionals dedicated to providing high-level support to the Deputy Minister and Senior Executives. This established and growing team works closely with the Director and Manager of Executive Operations, Senior Executive Assistants, Executive Coordinators, and Executive Assistants across the ministry. The team's work is crucial in ensuring a high-functioning and effective Executive Office, and members can expect an environment that is open, respectful, and responsive to their needs and contributions.

The Role
The Documents Coordinator role is vital in ensuring that the Deputy Minister's office and the ministry function smoothly, especially during critical times like emergencies. By managing the assignment, tracking, and monitoring of ministry documents, this position plays a key role in supporting Senior Executives in their efforts to provide timely responses and actions that directly impact British Columbians. This opportunity offers the chance to work with experienced professionals, learn, grow, and become part of the inspiring and complex world of Emergency Management, where your contributions will make a real difference.

Qualifications:
Education and Experience Requirements

Secondary school graduation or equivalent; AND,
Minimum one (1) year administrative, clerical, reception, or secretarial experience* working in a professional office environment.
An equivalent combination of education and experience may be considered.
Experience must include a minimum of one (1) year in all of the following:
Experience in keyboarding, word processing, databases, electronic mail and other standard computer applications (e.g., MS Office: Outlook, Word, Excel).
Experience proofreading and formatting documents.

Preference may be given to applicants with any of the following:

Experience with CLIFF tracking system.
Experience with eApprovals or similar workflows systems.
Experience working with Executive offices or senior management teams.


Applicants must be able and willing to:

Work on-call and extended hours during emergency activations.


For questions regarding this position, please contact Christine.Albrecht@gov.bc.ca.

About this Position:
This is a permanent opportunity.
Flexible work options are available; this position may be able to work up to three (3) days at home per week subject to an approved telework agreement.
Flexible work options may not be available during emergency operations response periods.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Natural Resource Sector
 
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