Contract Support

Job details
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Job type

Full-time
 
Location
London
 
Full job description
BGIS is a progressive company operating within the Engineering industry dealing with Electrical Mechanical related works for commercial properties The Contract Support role will require close liaison with Contract Managers, Engineers and external contacts in order to process all paperwork ensuring that the clients and sites receive a professional and accurate service. Reporting to the onsite Contract Manager

Dealing with day to day enquiries from BGIS team and Clients
Producing Financial and statistical reports for contract portfolio
Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
Raising Work Orders for new contracts / jobs / quotes
Raising Purchase Orders and placing orders for engineers, sub-contractors
Completing all paperwork for monthly billing
Raising and closing month PPMs for team
Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
Ensuring all client files are maintained accurately and kept up-to-date
Processing timesheets / job sheets / expenses weekly
Logging holiday, sickness for team engineers
Day to day admin including photocopying, filing etc
Annual archiving of client files
Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance.
Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
Maintaining of the site sub-contractor records and Log Book System.
Processing of labour timesheets and engineers holiday and sickness records
Produce statistical reports on a weekly and monthly basis
Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
Ownership of all tasks through to completion.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organisation. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognise that promoting diversity is an essential component of our continuing pursuit for organisational success!