Creative Studio Admin Executive and Scheduling

Location
Bandra West, Mumbai, Maharashtra
 
Full job description
Creative Studio Admin Executive

Manage emails, calendars, and appointments for the Principal Designer
Schedule meetings, coordinate logistics, and handle phone calls and correspondence professionally
Organize and maintain both digital and physical files
Prepare reports, presentations, and documents as required
Assist with data entry and database management
Use Microsoft Office, Google Workspace, and other software tools efficiently
2. Travel & Logistics

Book flights, hotels, and transportation for business and personal needs
Create detailed travel itineraries and manage visas, passports, and travel documents
Coordinate airport transfers and rental cars
3. Communication & Liaison

Act as the point of contact between the Principal Designer and external parties
Screen calls, prioritize messages, and handle professional correspondence
4. Studio Operations & Upkeep

Oversee the cleanliness, organization, and maintenance of the studio
Coordinate repairs and upkeep at both the studio and residence
Order studio supplies, groceries, and other materials as needed to ensure the studio is well-stocked
Liaise with office staff and other team members for daily operational needs
Assist in organizing and decluttering the workspace as needed
5. Personal Errands & Lifestyle Support

Coordinate personal errands (e.g., grocery shopping, dry cleaning)
Manage household staff (cleaners, chefs, drivers) as needed
Organize personal events, such as birthdays and family gatherings
6. Miscellaneous Support

Provide reminders for important deadlines and tasks
Handle confidential documents securely
Key Skills:

Strong organizational and time management skills
Excellent communication skills, both written and verbal
Proficiency in Microsoft Office, Google Workspace, and CRM tools (e.g., Dropbox, Zoom)
Ability to adapt quickly and solve problems proactively
Strong attention to detail and the ability to multitask effectively
Comfortable with managing both personal and studio operations
Requirements:

3–4 years of experience in a similar personal assistant or executive support role
Excellent written and spoken English
Strong organizational skills with a keen attention to detail
Proficiency in MS Office, Google Workspace, Dropbox, and Zoom
Well-presented, discreet, and professional conduct
Experience managing office operations, studio upkeep, and vendor coordination
Work Details:

Location: Bandra (work from office)
Timings: 10:30 AM – 7:30 PM, Monday to Saturday
Job Type: Full-time, Permanent
Pay: ₹28,000.00 - ₹30,000.00 per month (depending on experience)
Supplemental Pay: Yearly bonus
About the Studio:
Our design studio operates in a fast-paced, creative environment where attention to detail, efficiency, and adaptability are key. We value proactive problem-solvers and individuals who thrive in an ever-changing, dynamic workplace. Join us and contribute to a vibrant and inspiring team!

Apply today to join our growing design studio!

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Supplemental Pay:

Yearly bonus
Application Question(s):

Please confirm if you have read the job description thoroughly and have understood and the key responsibilities are okay with it?
The work schedule is from 10:30 AM to 7:30 PM, Monday to Saturday at Bandra (W), Mumbai.
Are you comfortable with these working hours?

The salary for this position ranges between ₹28,000 and ₹30,000 per month, depending on experience. Are you comfortable with this pay range?
Education:

Bachelor's (Preferred)
Work Location: In person