Data Systems Specialist

Full job description
JobID: 12844
Position Type:
Student Support Services/Student Data Systems Specialist
Date Posted:
6/24/2025
Location:
Educational Support Center
Closing Date:
06/27/2025
GRADE: G20 (Hourly Range/Step 1 - Step 8: $27.01 - $33.2+)
MINIMUM HOURLY RATE: $27.01
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 11
JOB CODE: 250604
POSITION TYPE: REPLACEMENT – PERMANENT/REGULAR
LOCATION: THORNTON, CO.

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom. Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY:
Responsible for overseeing and optimizing district support systems such as Enrich IEP, Rapid Identity, and others to ensure compliance, functionality, and user satisfaction. As the primary Enrich system administrator, this role ensures state and federal IEP compliance, system functionality, and user experience through tasks like role management, user access, and school/student data management. Responsibilities include implementing system updates, bug testing, troubleshooting, and resolving technical issues. The position also involves advanced data analysis, report creation, spreadsheet optimization, and providing onboarding, training, and support for IEP users. This role bridges technical expertise with student support services to ensure compliance and efficient operations by managing communications, guidance documents, and departmental resources.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency and percentage of time may vary by position.

Job Tasks Descriptions
1. Manage user and team facilitator roles, permissions, and access across the student data support system and the access control systems. Configure and maintain school, student, and data settings, ensuring accuracy and consistency. Oversee system updates and version releases, including bug testing and communication with vendors. Serve as the district liaison and primary IT Help Ticket agent for troubleshooting and resolving system and IEP-related issues. Maintain state reporting requirements and implement compliance-related system changes. Running weekly reports and communicating with district staff when something needs correcting and reminding timelines to meet compliances for the district and state.
2. Design and validate reports, ensuring data accuracy for district leadership and compliance purposes. Enhance and streamline departmental spreadsheets, such as allocations, caseload reports, and service reports, etc. by updating formulas and improving functionality. Maintain department websites, organizational flowcharts, and support documentation. Create and distribute weekly newsletters to communicate updates and provide guidance to district staff. Creating and organizing data functionally for staff as district needs arise. Redacting IEP Documents as needed to assist with Audits or other confidentiality purposes.
3. Lead onboarding and training for new certified hires, ensuring timely system access and role setup. Collaborate with district teams and external vendors to align system functionality with organizational goals. Collaborate with IT to test firewalls and implement technical changes without disrupting end users.
4. Collaborate with the records management team to ensure compliance regarding record policies, standard operating procedures, and suggestions to improve record keeping. Assist staff in processing records to ensure district and state compliance.
5. Assist the Information Technology (IT) Department during October Count and End of Year reporting for verification and correction of data for reporting purposes to the Colorado Department of Education (CDE) and other state or federal agencies.
6. Perform other job related duties as assigned.

EDUCATION AND RELATED WORK EXPERIENCE:
? High school diploma or equivalent.
? Minimum of 3 years’ experience working with database and spreadsheet applications.
? Associate degree preferred.