Day|of Event Manager |Volunteer|

Note this is a volunteer role

As the Day-of Workshop Manager, you will be responsible for ensuring the smooth operation of the workshop on February 8, 2025, from start to finish. This is a key volunteer position that will help ensure all logistics are handled efficiently and that attendees, speakers, and volunteers have a positive experience throughout the event. The role involves overseeing event setup, managing the event schedule, assisting with speaker transitions, and troubleshooting any issues that may arise.

Key Responsibilities
• Event Setup & Logistics:
• Assist with the setup of the workshop space, ensuring all materials (handouts, seating, AV equipment, etc.) are ready before the event begins.
• Ensure that the venue is arranged according to the event’s needs and that all equipment is functioning (microphones, projectors, etc.).
• Ensure all signage is in place and that the venue is welcoming and organized for attendees.
• Managing Event Flow:
• Ensure that the event schedule runs smoothly, including keeping track of time and facilitating transitions between sessions.
• Assist the facilitator with speaker introductions and help ensure that each session stays within the allotted time.
• Monitor participant engagement and help maintain an energetic, positive atmosphere throughout the workshop.
• Speaker & Attendee Support:
• Provide support to speakers, ensuring they have everything they need for their presentations (microphone, handouts, etc.).
• Greet speakers and assist them with setup as needed, ensuring that they feel prepared and comfortable.
• Troubleshooting & Problem Solving:
• Be prepared to handle any logistical or technical issues that may arise during the workshop (e.g., AV issues, attendee inquiries, etc.).
• Troubleshoot any last-minute challenges to ensure the event runs seamlessly.
• Post-Event Wrap-Up:
• Assist with event breakdown, including packing up materials, collecting feedback forms, and ensuring the venue is left in good condition.
• Help ensure that all event materials are properly stored or disposed of as needed.

Qualifications
• Strong organizational and time-management skills.
• Ability to stay calm under pressure and solve problems quickly and effectively.
• Comfortable working in a fast-paced environment and coordinating multiple tasks.
• Excellent communication skills and a friendly, professional demeanor.
• Ability to work collaboratively with a team and take initiative when needed.
• Prior event experience is a plus, but not required.
• Passion for South Project’s mission and a desire to make a positive impact on the community.

Benefits
• Gain hands-on experience in event coordination and logistics.
• Play a key role in ensuring a positive, smooth experience for all workshop participants.
• Opportunity to network with community members, speakers, and other volunteers.
• A letter of recommendation or reference will be provided based on your contribution.
• Flexible, volunteer role with an opportunity to contribute to a meaningful cause.

Time Commitment

This is a volunteer position for February 8, 2025, with a commitment of approximately 5 hours on the day of the workshop (including setup and wrap-up).