Director Of Executive Operations

Looking for a new challenge as an Executive Support Professional? We're seeking a highly organized and proactive individual to join our team at Slalom! As an Executive Support Professional, you will provide critical support to two Vice Presidents (VPs) and be responsible for managing their schedules, coordinating meetings, and handling administrative tasks.

The ideal candidate will have a minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting senior executives. You will also need to possess excellent communication skills, the ability to manage multiple priorities in a fast-paced environment, and a high level of discretion and confidentiality.

Key Responsibilities:

Calendar Management: Coordinate and manage the VP's schedule, including meetings, appointments, and travel arrangements.
Communication: Serve as the primary point of contact for internal and external communications on behalf of the VPs. Draft, review, and send communications as needed.
Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and follow-up actions. Attend meetings to take notes and ensure action items are completed.
Administrative Tasks: Handle day-to-day administrative tasks such as expense reports, travel management, team member recognition, and technology support.
Project Support: Assist with special projects and initiatives as directed by the VPs. This may include research, data analysis, and preparing reports.
Travel Management: Oversee comprehensive travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences.
Relationship Management: Build and maintain strong relationships with key stakeholders, both within and outside the organization; including but not limited to Chief of Staff(s), team leadership, and other Executive Assistants.
Event Planning: Plan and coordinate events, both on-site and off-site, including all logistics, catering, communications, guest lists, meeting objectives, etc...
Back-up Support: Serve as a backup Executive Assistant to other executives when their EAs are out on PTO or leave.
Global EA Team Collaboration: Report into the global EA team, collaborating and working closely with other Executive Assistants. Participate in regularly occurring global EA program meetings and processes.
Requirements:

Experience: Minimum of 5 years of experience as an executive assistant or in a similar role, preferably supporting senior executives.
Education: Bachelor's degree in business administration, Communications, or a related field is preferred.
Skills:
Track record of impeccable organizational and time management skills.
Demonstrates strong initiative by proactively identifying and addressing potential roadblocks, viewing them as opportunities for innovation and growth rather than challenges.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work independently and as part of a team.
High level of discretion and confidentiality.
Strong problem-solving skills and attention to detail.