Document Controller (London Studio)

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Skills

Project management

Organisational skills

Document management systems
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Job details
Here’s how the job details align with your profile.
Job type

Full-time
Shift and schedule

Monday to Friday
 
Location
London•Hybrid work
 
Full job description
We have an exciting opportunity for a Document Controller to join our award-winning Architectural Practice in our London Studio.

The Document Controller is a vital role within our Practice, supporting multiple project teams in our London Studio. Working closely with the BIM Team, Group Coordinators and the Architectural Design Team, the Document Controller will oversee the accurate management, tracking, and distribution of project documentation to ensure compliance with FCB’s quality procedures. This role will play a key part in coordinating document workflows, maintaining secure and efficient systems, and ensuring the timely delivery of high-quality information throughout the project lifecycle. The successful candidate will report to the Lead Group Co-ordinator and Studio Manager.

This is a full-time position of 37.5 hours per week. We offer the opportunity of hybrid working once you have settled into the role.

Role and Responsibilities

To work across multiple projects simultaneously
To control project documentation in compliance with FCB quality procedures
To work closely with the project team to ensure deadlines and expectations are met
To ensure the timely, accurate and efficient registration of incoming and outgoing documents, including drawings, reports, specifications, schedules, RFI’s and other submittals
To accurately file, distribute and track documents for review and comment
To ensure preservation of all drawing and document revisions
To retrieve project documentation as requested by project teams, clients, and other external project team members
To assist in the organisation and co-ordination of drawings and documents in preparation for issuance
To QA check drawings and documents for inconsistencies, ensuring requirements are met prior to issuance
To issue drawings, reports, specifications and schedules to clients, design team members, suppliers, and contractors via the FCB document management system (Newforma Info Exchange)
To upload and download drawings and documents from project extranet sites (CDE’s)
To liaise with external document controllers to resolve any issues relating to project extranet sites (CDE’s)
To prepare, review, and regularly update project document control guides including extranet site (CDE) login details, workflows, troubleshooting mechanisms and key contacts
To be knowledgeable in the make-up and roles of design and construction teams
To be knowledgeable in the life cycle of a drawing and information status's relating to each project phase
To attend project team meetings and contribute as required
To prepare ad-hoc reports as required
To promote FCB quality procedures, filing and document management system (Newforma)
To provide training to others
To work closely with the Practice Quality Manager to improve document control procedures and develop best practice templates for future use
To assist with other project administration tasks as required
To maintain confidentiality around sensitive information within the terms of each project agreement

BIM Information Manager Role
When appointed to do so, to assist the project team and BIM Manager in the set-up and management of the project extranet site (CDE)

By establishing and communicating the processes, procedures, and security necessary to ensure the efficient use and integrity of the CDE
By administrating the overall container structure, security groups, permissions, and workflows
By monitoring the CDE to ensure that agreed protocols are being followed
By QA checking all drawings and documents (naming convention, status, and revisions)
By liaising with external consultants

Skills and Experience

2 years’ relevant experience
Knowledge of design and construction industry considered advantageous
Knowledge of Electronic Document Management Systems (EDMS) and Common Data Environments (CDE’s)
Excellent attention to detail
Strong organisational skills (naturally methodical and accurate)
A passion to improve and progress the automation of document management procedures
Meticulous and calm under pressure
Able to work to tight deadlines
Good at prioritising and managing own workload
Excellent Microsoft Office skills
Good written / verbal communication and interpersonal skills
Enjoys working as part of a team as well as independently
Familiarity with project management considered advantageous
Knowledge of quality standards considered advantageous

Why Feilden Clegg Bradley Studios?
We are a progressive and ethical architectural practice. We design with empathy for the human condition, with science for sustainable outcomes, and with art for crafting beautiful place. The range of our architectural work is extremely broad and includes housing, universities, creative reuse and schools.

With over 40 years of practice, we now have three offices in Bath, London and Manchester with around 96 employees and 23 partners. We remain committed to the social and cultural values which underpin our design approach. Our studios are an open and social environment and inspiring places to work, with breaktimes focused on growing strong social bonds. We offer a supportive and inclusive working environment, where professional and personal development is encouraged.

FCBStudios is an equal opportunities employer and welcomes applications from all members of the community.

Working Hours: 9.00 – 17.30 Monday to Friday
Work pattern: Hybrid working opportunity once settled into the role
Closing Date: 28th July 2025