Accounting and Admin Assistant

This job is for one of our client in shipping industry.
General Area of Responsibility

Accounting
 Maintains filing systems as assigned.
 Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
 Perform month end accounting and reporting activities in Accounting system and One Stream.
 Perform OS related quarterly/yearly special forms.
 Review bank balances entries by coordinating with GSC team.
 Review of weekly vendor aging run with follow-up with GSC team for payment.
 Pass journal entries on monthly basis for Sertica, Basware, Manual / Variable and Fixed accruals.
 Pass journals for provision and prepayment for the month.
 Conducting Balance Sheet reconciliation and support that liabilities are cleared on time & no aged open items.
 Handling coding of Basware invoices and Sertica related activities.
 Communication with Global Service Centre (GSC) in respect of accounting tasks.
 Participate for internal and statutory external audit and related documentation as required.
 Support for all tax filling and compliance (WHT – VAT – Corporate tax), legal and transfer pricing matters wherever applicable Provide necessary backup, supporting to regional team, Local Tax office, etc. to enable compliance with group procedures/local tax authorities.
 Manage intercompany transaction to ensure they are reported under the correct entity to avoid differences.
 Perform all control framework related working, reports/supporting/sign off.
 Support for budget/RoFo activities as per communicated guidelines.
 Undertake ad-hoc reporting and analysis requested by management.
 Comply with all group/regional requirements, SOP’s.
Office Administration
 Responds to and resolves administrative inquiries and questions.
 Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
 Maintains office supplies and coordinates maintenance of office equipment.
 Performs other related duties as assigned.

Specific Areas of Responsibility
 Perform month end closing activities – accruals, payroll journal, prepayment review, depreciation, capitalisation, etc. in compliance with company accounting policies and the application of IFRS in a proper and timely manner.
 Preparation of monthly Financials Reporting and closing of books for entities. Perform balance sheet reconciliations.
 Perform a control check and provide commentaries. Prepare monthly analysis on P&L accounts and submit to Finance Business Partner.
 Manage intercompany transaction to ensure they are reported under the correct entity to avoid differences.