Administrative Assistant (Part-time)

Administrative Assistant | Part-Time

Location: Gold Coast (Remote)
Hours: Approximately 12 hours per week to start (flexible)
About Our Client

(Hiring on behalf of the client)

Our client is a boutique, family-run apartment renovation business specialising in Gold Coast apartments and high-rise projects. Known for their strong communication, attention to detail, and considered approach to project delivery, they pride themselves on creating a stress-free and well-organised building experience for their clients.

The business is lean by design, currently operating with a small core team supported by trusted subcontractors. Everyone works remotely, with systems and structure playing a critical role in keeping projects and business operations running smoothly.

About the Role

This is a part-time Administrative Assistant position designed to support the Director by taking ownership of day-to-day administrative tasks and coordination. The focus of the role is to free up leadership time, strengthen organisation across the business, and assist with local business development activity.

The role would suit someone highly organised, tech-confident, and proactive, who enjoys supporting a growing business and wearing multiple hats. Hours are flexible and can be spread across shorter days or a few set days per week, with the opportunity to increase as the business grows.

Key Responsibilities

1. Administrative Support

Manage general administrative tasks to support the Director and projects
Maintain organised digital filing systems and documentation
Prepare and update spreadsheets, documents, and internal records
Ensure workflows and follow-ups are tracked and completed
2. Project & Systems Support

Assist with task tracking and coordination using tools such as Monday.com
Support project organisation, timelines, and status updates
Help keep systems, templates, and processes up to date
3. Business Development & Sales Support

Support local business development activities
Research and identify potential local leads and contacts
Assist with outbound calls, emails, and appointment setting
Maintain simple records of outreach and follow-ups
4. Financial Administration

Basic invoice and document processing (not a bookkeeping-heavy role)
General support only, with no end-to-end accounting responsibility
5. Communication & Coordination

Liaise professionally with subcontractors, suppliers, and other stakeholders
Maintain clear records of correspondence and actions
Skills & Experience

Previous experience in an administrative, operations, or support role
Strong organisational skills and attention to detail
Confident using modern business software and systems
Experience with tools such as Monday.com, Google Sheets or Excel preferred
Comfortable with phone and email outreach
Clear written and verbal communication skills
Able to work independently and manage priorities
Desirable

Experience supporting a construction, renovation, or trade-based business
Familiarity with CRM or workflow systems
Canva experience for occasional basic marketing support
Strong local knowledge of the Gold Coast and business landscape
Gold Coast local (long-term resident preferred)
What Is On Offer

Part-time role with flexible hours (approximately 12 hours per week to start)
Work from home
Opportunity to grow with the business and increase hours over time
Supportive, values-driven, and well-organised working environment
Six-week break over the Christmas period
Apply now if you are looking for a flexible, part-time role where you can grow alongside a supportive, experienced team.

Job Types: Part-time, Permanent, Casual

Pay: From $30.00 per hour

Expected hours: No less than 12 per week

Benefits:

Work from home
Work Location: Remote