Executive Assistant

Australia
Business management, administration and support
Asset Management
Job Reference #

334682BR
City

Sydney
Job Type

Full Time
Your role

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?

We are seeking an experienced Executive Assistant to provide high level support to the newly appointed Head Asset Management Australia & New Zealand, based in Sydney. You should be a self-motivated individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives.

We’re looking for an Executive Assistant to:

manage calendars including conference calls, travel, and client meetings
assist with incoming and outgoing communications and coordination of department meetings in Australia and with offshore colleagues
coordinate the production of presentation books and reports, meeting prep packets and ad hoc client material
provide administrative and organisational support including invoice & expense administration
assist with staff engagement initiatives
Your team

You’ll be working in the Asset Management team in Sydney and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of clients and the team and provide seamless support across a variety of situations.
Your expertise

successful Executive Assistant experience, Asset Management experience beneficial although not essential
proficient in Microsoft Office and (Outlook, TEAMS, Word, PowerPoint, Excel)
confident in creating sophisticated PowerPoint Presentations for clients
resilient with the ability to prioritise and work under pressure with tight deadlines
keen attention to detail, organised and able to seamlessly multitask
proven written and verbal communication skills
comfortable interacting with colleagues at all levels
flexible, adaptable, can-do attitude
able to work flexible hours, when needed
#LI-TC1
About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.
How we hire

We may request you to complete one or more assessments during the application process. Learn more
Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.
Contact Details

UBS Business Solutions SA
UBS Recruiting
Disclaimer / Policy statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce