Facilities Coordinator

Facilities Coordinator

Company: BGIS

Location: Osborne, SA

Employment Type: Permanent Full Time (Onsite)

We are seeking a proactive and highly organised Facilities Coordinator to support the delivery of integrated facilities services across our site/s. This role is the first point of contact for clients,

tenants, subcontractors and internal stakeholders, ensuring maintenance requests and operational requirements are managed efficiently and professionally.

Key responsibilities

Serve as first point of contact for the management office and stakeholders
Coordinate, delegate and monitor preventative and reactive maintenance requests
Manage and maintain the CMMS, ensuring accurate work order tracking and reporting
Allocate and follow up on tasks to meet KPIs and contractual obligations
Support the Contract and Facilities Managers with daily operational activities
Review invoices, maintain purchase order registers and assist with budget tracking
Coordinate service contracts, statutory maintenance and contractor compliance
Conduct site inspections of plant, equipment and essential services
Maintain reporting, documentation and compliance with WHS and quality systems
Manage after-hours on-call arrangements to ensure continuous coverage
Respond promptly to client enquiries and provide high-quality customer service
Essential Skills & Experience

Must be proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong customer service experience with excellent communication skills
Proven experience in facilities coordination or property services
Highly organised with strong time management and attention to detail
Experience using CMMS systems (desirable)
Ability to manage multiple priorities in a fast-paced environment
Strong understanding of WHS compliance and contractor management
Why Join BGIS?
✔ Be part of one of SA’s biggest infrastructure developments
✔ Supportive and collaborative on-site team
✔ Free parking & shuttle bus to site
✔ One of the Best Places to Work for 2025 in the Property, Construction & Transport category as per The Australian Financial Review
✔ Stretch RAP + Veteran Advocacy Group action
✔ Endorsed by Work180 as an employer of choice for women
✔ Winner of Inspiring Workplaces Award 2025

Eligibility
Applicants must be Australian Citizens with full working rights in Australia.

About BGIS
BGIS is a global leader in integrated facilities management, delivering innovative and sustainable solutions to clients across diverse industries. We’re known for our commitment to safety, operational excellence, and creating exceptional customer experiences.

BGIS is an equal opportunity employer. We strongly encourage applications from women, Aboriginal and Torres Strait Islander peoples, LGBTQ+ individuals, and people from culturally diverse backgrounds.

Apply now to take the next step in your career with BGIS.