Submission Coordinator

Submissions coordinator T&I North

Are you a talented writer with a knack for pulling complex information together into compelling stories? Do you thrive on deadlines, collaboration, and winning work? We’re looking for a Submissions Coordinator to play a key role in shaping high-quality tender submissions and business opportunities across our Transport & Infrastructure North region.


Ko te take ka parekareka e koe ki te mahi ki kōnei | Why you will enjoy working here
Downer is committed to delivering excellence by ensuring our people have the environment and the means to be successful. We offer:

Rewarding salary
Z Energy fuel discount and monthly freebies
Free Marram health care benefits and discounted holiday homes
An inclusive and respectable place to work
$500 bonus for current employees who refer a friend to Downer

Progression and development programmes to support personal and professional growth


Have a look at our other great benefits here!

Te kōwhiringa | The Opportunity
As a Submissions Coordinator, you’ll support the development and delivery of bid submissions, presentations, and capability statements that help secure new work. Working closely with Bid Managers, operational leaders, and technical experts, you’ll help produce clear, client-focused submissions that highlight our strengths and differentiators.

You’ll take ownership of smaller (Cat 1–2) opportunities end-to-end and support larger, more complex tenders (Cat 3+) through capture planning, stakeholder coordination, and writing non-price attributes.

Key responsibilities

Coordinate, write, and produce high-quality tender submissions, presentations, and capability statements
Drive the development of compelling, client-focused content that clearly articulates features, benefits, and differentiators
Support Bid Managers on complex tenders through capture strategy, workshop facilitation, and stakeholder collaboration
Manage tender portals and ensure all submission requirements and deadlines are met
Facilitate workshops and collaborate with stakeholders to gather input and shape bid strategies
Maintain and curate project information, including case studies, images, feedback, and lessons learned
Ensure tender documentation is stored and managed in line with information management standards
Participate in post-tender reviews to identify opportunities for continuous improvement
Work closely with delivery teams to capture project successes and innovations for future bids
Nga pūkenga matua | Important Skills

Proven experience in tender, proposal, or submissions coordination roles

Strong writing and editing skills, with an ability to translate technical information into clear, persuasive content

Excellent organisational skills and the ability to manage multiple deadlines simultaneously

Strong research and analytical capability

Confident communication skills and experience facilitating workshops or stakeholder discussions

A proactive, adaptable approach and the ability to work both independently and as part of a team

A commitment to continuous improvement and responsiveness to feedback

Qualifications (desirable)
Tertiary qualification in communications, marketing, business, or a related discipline

Equivalent practical experience in tenders or proposals will also be considered

Ko wai mātou | Our Organisation
Want to know more about what it is like to work at Downer? Then head to our People Site here!

Me pēhea ki te tono | How to apply
If this sounds like the opportunity for you, click Apply Now to submit your application! The reference number for this role is 728830 .

We are committed to a safe working environment for everyone - all successful applicants will be required to undertake a pre-employment drug test, medical and a Ministry of Justice check prior to starting employment. If you need support with this requirement, please talk to our team.