Virtual Assistant – Admin and Scheduling – Housewives Welcome

Job Summary

Houston Skilled Consultancy is looking for a detail‑oriented, people‑friendly Virtual Assistant (VA) to handle day‑to‑day administrative tasks, calendar and inbox management, basic documentation, and client coordination. This role is purpose‑built for candidates who want to restart or balance their careers alongside family responsibilities—especially housewives seeking flexible, remote work with clear processes, supportive training, and predictable routines.
Key Responsibilities
• Calendar & Scheduling: Coordinate meetings across time zones, send invites, manage reschedules/cancellations, and avoid conflicts.
• Inbox & Communication Management: Draft, sort, and respond to routine emails; flag priority items; maintain a clean, organized inbox.
• Documentation & Data Entry: Prepare and format documents, spreadsheets, and presentations; maintain trackers and logs.
• Client & Stakeholder Coordination: Share agendas, follow‑ups, and minutes of meetings; manage simple client queries professionally.
• Task & Project Tracking: Maintain task lists, reminders, and simple project boards (e.g., Trello, Asana, ClickUp).
• File & Knowledge Management: Organize shared drives, folders, and naming conventions for fast retrieval.
• Basic Research: Compile simple internet research and summaries to support decision‑making.
• Reporting: Generate weekly/monthly status reports and productivity summaries.
• Process Compliance: Follow established SOPs and contribute to improving them as you learn.

Required Skills and Qualifications
• Excellent written and verbal English communication.
• Strong organizational skills with a proactive follow‑up habit.
• Working knowledge of MS Office/Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• Comfort using online productivity tools (Zoom/Meet, Calendly, Slack/Teams, Trello/Asana/ClickUp).
• Ability to multitask, prioritize, and meet deadlines with minimal supervision.
• High reliability and professionalism in remote settings (privacy, punctuality, responsiveness).
• Stable internet connection and a laptop/desktop.

Experience
• 0–3 years of experience in administration, coordination, customer support, operations, or similar roles.
• Career returnees / homemakers without prior corporate experience are encouraged to apply—we will train you.
• Prior experience as a Virtual Assistant is a plus, but not mandatory.

Working Hours
• Flexible: Choose from 20–40 hours per week depending on your availability.
• Core collaboration window: Between 10:00 AM – 6:00 PM IST (you may select a fixed block within this window).
• Occasional early/late meetings may occur for international stakeholders (with prior notice).

Knowledge, Skills, and Abilities
• Time management & prioritization under shifting demands.
• Attention to detail in calendars, documents, and communications.
• Confidentiality & discretion with sensitive information.
• Process mindset—ability to follow SOPs and suggest improvements.
• Learning agility—comfortable picking up new tools and workflows quickly.
• Service orientation—calm, courteous, and solution‑focused.

Benefits
• Remote-first role with genuine schedule flexibility.
• Structured onboarding & paid training on tools, templates, and SOPs.
• Clear, documented processes to make the work predictable and stress‑free.
• Performance‑based incentives and progression to Senior VA / Team Lead / Operations Coordinator tracks.
• Supportive, inclusive culture welcoming housewives and professionals returning to work.
• Paid time off and festival/holiday flexibility (as per company policy).

Why Join Houston Skilled Consultancy?
• We believe in second careers and flexible careers—your home responsibilities are respected.
• You will work with well‑defined tasks, clear ownership, and supportive mentors.
• Career growth without the commute—advance based on outcomes, not hours spent online.
• Be part of a professional yet empathetic team that values structure, clarity, and respect.

How to Apply
• Email your resume (PDF preferred) to us with the subject line:
Application – Virtual Assistant (Admin & Scheduling) – Your Name
• Add a short cover note explaining:
• Your availability (hours per week & preferred time window)
• Your comfort with tools (Google Workspace, Calendly, Trello/Asana, etc.)
• Why this flexible VA role fits your current life stage
• (Optional) Attach a 1-page sample: a formatted document, simple spreadsheet, or a mock email response to showcase your communication and formatting skills.
• Shortlisted candidates will go through:
• A quick skills assessment (email drafting + scheduling task)
• A video interview with the hiring manager