Event Assistant

Job highlights
Identified by Google from the original job post
Qualifications
This is a good fit for someone seeking to leverage 1-3 years in corporate events
Seeking a resource with 2-year associates degree or higher, with 1-2 years of profession onsite office experience or event planning
Must be able to lift up to 40 lbs and use a cart
Excel, PowerPoint
Extremely organized and detail-oriented
Benefits
Pay Rate: $18.00 - $22.85 per hour
If the candidate works on Saturday, they will have a day off during the week to avoid OT
Flexibility is a MUST. If there is an event, that week will likely be 100% onsite every day
Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors
Responsibilities
Length: 12-Months
Hours: Mon-Fri, 8a-4p with occasional weekends or nights
Opportunity for a Customer Engagement and Events Assistant to support trade show, meetings, and events for Fortune 100 technology client onsite in north Austin
In this key role embedded within the client's marketing team, you'll be responsible for a range of tactical support tasks for small and large Tradeshows, meetings and trainings (internal and external) for our client's B2B-focused technology products team, as well as webinar support
Coordinates tasks with show leaders (Marketing Communications, Sales Managers and Tradeshow Manager)
Handle event contracts, layout, logistics, and agenda coordination
Maintain payment records and review final invoices and provides to Marketing Communications
Work with management to book/block hotels, meeting rooms, hospitality suites, participant registration etc
Arrange food and beverage as required for meetings and hospitality functions
Work with the show lead to gather all product, literature, booth graphics, etc
and coordinate shipment to tradeshows and events
Obtain show mailing or Email lists for show promotions
Enter leads into Salesforce and Eloqua
Unpack products and tradeshow assets after the show
Reviews and processes trade show requests
When existing inventory is in disrepair he/she handles ordering replacements
Assists with other catering orders, assembling gift baskets, printing badges, diplomas, shirt packets, etc
Manage webinar scheduling and execution in support of business interactions with our external customers
Or if it’s an early morning or heavy Mon-Wed, then they would have a short Thurs or Friday to stay at 40 hours
Job description
Russell Tobin is seeking an Events Assistant for an American multinational conglomerate operating in the fields of industry, worker safety, healthcare, and consumer goods.

Job Title: Events Assistant

Location: North Austin, TX (Hybrid: 3-days on-site)

Job Type: Contract

Est. Start Date: +/30

Length: 12-Months

Hours: Mon-Fri, 8a-4p with occasional weekends or nights

Pay Rate: $18.00 - $22.85 per hour

Overview:

Opportunity for a Customer Engagement and Events Assistant to support trade show, meetings, and events for Fortune 100 technology client onsite in north Austin. In this key role embedded within the client's marketing team, you'll be responsible for a range of tactical support tasks for small and large Tradeshows, meetings and trainings (internal and external) for our client's B2B-focused technology products team, as well as webinar support. This is a good fit for someone seeking to leverage 1-3 years in corporate events. Those seeking a more advanced role are not encouraged to apply to this coordinator-level opportunity.

Responsibilities:
• Coordinates tasks with show leaders (Marketing Communications, Sales Managers and Tradeshow Manager)
• Handle event contracts, layout, logistics, and agenda coordination
• Maintain payment records and review final invoices and provides to Marketing Communications
• Work with management to book/block hotels, meeting rooms, hospitality suites, participant registration etc. Arrange food and beverage as required for meetings and hospitality functions
• Work with the show lead to gather all product, literature, booth graphics, etc. and coordinate shipment to tradeshows and events
• Obtain show mailing or Email lists for show promotions
• Enter leads into Salesforce and Eloqua
• Unpack products and tradeshow assets after the show
• Reviews and processes trade show requests
• When existing inventory is in disrepair he/she handles ordering replacements
• Assists with other catering orders, assembling gift baskets, printing badges, diplomas, shirt packets, etc.
• Manage webinar scheduling and execution in support of business interactions with our external customers

Background and Experience:
• Seeking a resource with 2-year associates degree or higher, with 1-2 years of profession onsite office experience or event planning
• Technology marketing background a plus
• Must be able to lift up to 40 lbs and use a cart

Skills:
• Excel, PowerPoint
• Salesforce preferred. Eloqua a plus
• Corporate events or office management expertise preferred
• Extremely organized and detail-oriented

Additional Note:

No Overtime. If the candidate works on Saturday, they will have a day off during the week to avoid OT. Or if it’s an early morning or heavy Mon-Wed, then they would have a short Thurs or Friday to stay at 40 hours. Flexibility is a MUST. If there is an event, that week will likely be 100% onsite every day

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Apply Today! If you are interested in the position, please email your resume to rob.vanriet@russelltobin.com for immediate consideration.