Event Assistant - Summer Student

Job Title: Summer Student – Event Assistant
Location: VIEx Office, Nanaimo, BC
Position Type: Full-Time (35 hrs/week), Temporary (8 weeks)
Wage: $18.00/hour
Anticipated Start Date: June 30, 2025
Application Deadline: May 30, 2025

About the Role:

The Vancouver Island Exhibition (VIEx) is seeking a motivated and detail-oriented Event Assistant to join our team for the summer through the Canada Summer Jobs program. You will work closely with the Office Administrator and VIEx team to support daily operations and assist in the preparation and execution of the 2025 VIEx Fair. This is a great opportunity for students interested in administrative support, event operations, or nonprofit work.

Key Responsibilities:

Assist with general office administration, including email correspondence, data entry, and filing
Answer phone calls and respond to inquiries in a professional and timely manner
Accept and process payments in the office
Help maintain accurate event documentation, scheduling, and timelines
Assist with social media content creation and online communication
Support the setup and on-site execution of the VIEx Fair (some evenings/weekends in August and during Fair Weekend may be required)
Provide general support to the VIEx team as needed
Qualifications:

Must meet eligibility for the Canada Summer Jobs program:
o Be between the ages of 1+–30 at the start of employment
o Be a Canadian citizen, permanent resident, or person with refugee protection
o Have a valid Social Insurance Number (SIN)
o Must be a student (currently enrolled or returning to studies in the fall)

Interest in event planning, nonprofit work, marketing, or community development
Strong organizational and time management skills
Excellent communication (written and verbal) and interpersonal skills
Ability to work independently and in a team environment
Comfortable using Microsoft Office and Google Workspace; experience with Canva or social media platforms is a bonus
Willingness to pitch in wherever needed and bring a positive, can-do attitude
Employment Term:

June 30 – August 30, 2025
Preference will be given to candidates available to return and work Fair Weekend: September 1+, 20, & 21 from 10:00 AM to 6:00 PM

What You’ll Gain:

Hands-on experience in event coordination and office administration
Skills in communication, marketing, logistics, and operations
A behind-the-scenes look at one of Nanaimo’s longest-running community events
A collaborative and supportive work environment
A chance to make a real impact in your community
To Apply:

To apply for the Event Assistant Summer Jobs Opportunity with the Vancouver Island Exhibition (VIEx), please submit a resume and a brief cover letter outlining your relevant experience, interest in event coordination, and availability over the summer months. Be sure to highlight any skills related to customer service, logistics, or working with the public. Applications can be sent via email to info@viex.ca with the subject line: “Event Assistant Application – [Your Name]”. Applications will be reviewed on a rolling basis, so early submission is encouraged. Deadline is May 30th, 2025

Job Types: Full-time, Seasonal
Contract length: 8 weeks

Pay: $18.00 per hour

Expected hours: 35 per week

Schedule:

Monday to Friday
Weekends as needed
Location:

Nanaimo, BC V+T 3K7 (preferred)
Work Location: In person

Application deadline: 2025-05-30
Expected start date: 2025-06-30