Event Assistant

Job Title: Event Assistant

Location: Kansas City, MO

Department: Events & Marketing

Reports to: Event Coordinator / Event Manager

Job Overview

The Event Assistant provides support to the event planning team in the organization and execution of events, ensuring all logistical details are handled efficiently. This role involves coordinating with vendors, handling guest lists, setting up event spaces, and managing event materials. The ideal candidate is detail-oriented, highly organized, and can work under tight deadlines to deliver successful events.

Key Responsibilities
• Assist in planning and executing events, including conferences, meetings, trade shows, and corporate gatherings.
• Help prepare event materials such as signage, brochures, and promotional items.
• Set up and dismantle event spaces, including table arrangements, decorations, and technical equipment.
• Manage event registration and guest lists, ensuring smooth check-in processes.
• Provide on-site support during events, helping to troubleshoot issues and ensure everything runs smoothly.
• Assist in managing budgets and processing payments for event-related expenses.
• Handle post-event activities, including feedback collection and event reporting.
• Communicate effectively with team members, stakeholders, and clients to ensure all event needs are met.

Skills and Qualifications:
• Strong organizational and multitasking skills, with the ability to manage several projects simultaneously.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and adapt to changing circumstances.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint); knowledge of event management software is a plus.
• Ability to work flexible hours, including evenings and weekends, as required.

Job Posted by ApplicantPro