Event Assistant|Coordinator

Company Overview:
• *Contract or part time role on event weekends . Must commit to event dates in advance, Internal Timeline Meetings, Family Meetings, and other tasks**

At SB Events Co. we are a premier multi-cultural wedding planning company specializing in creating unforgettable experiences for couples on their special day. Our team is known for meticulous planning, innovative ideas, and flawless event execution, and we’re seeking driven, passionate individuals to help us deliver these extraordinary celebrations. If you’re ready to make a lasting impact on couples, their families, and our Wedding Pro team, we’d love to hear from you!

This role offers more than just industry experience – it’s an opportunity to gain life experience, work with diverse groups and personalities, and be part of moments that couples will remember forever. Being a wedding day assistant is an ideal part-time opportunity to demonstrate responsibility, dedication, and high-level service.

Details of this Role:

Our events are often multi-day South Asian weddings, typically spanning Thursdays to Sundays. Days are lively and fast-paced, averaging 12-16 hours, often into the night, with opportunities for destination weddings in other states or even countries. In addition to event days, we require attendance at timeline meetings, site visits, and essential preparation meetings based on the event scope.

Commitment: While this role is on an as-needed basis, we require Day of Coordinators to commit to executing at least 8-10 events annually, committing to availability 8 months in advance. This ensures we deliver a consistent, reliable experience for our clients.

Growth Opportunities

If you’re a standout fit for our team, this role has room for advancement! You’ll have the opportunity to grow into a wedding planner position within our company, and you’ll be considered for hire before any external candidates.

This Role Is For You If You...
• Are a supportive ally to the LGBTQ+ and BIPOC communities
• Are bilingual or multilingual, especially if you speak Spanish, Hindi, or Gujarati (not required)
• Are proficient with Google Drive (Docs, Sheets, Calendar) and available on weekends and weekdays
• Have a positive attitude, honesty, and a drive to deliver white-glove service
• Thrive in managing multiple tasks, ensuring a smooth timeline and seamless wedding day experience
• Can lift 30-50 pounds and walk ~10,000 steps/day if needed
• Take pride in punctuality, professionalism, and being one step ahead
• Embrace feedback with an open mind and are comfortable taking direction
• Enjoy fast-paced environments and adapt with poise under pressure
• Communicate clearly and professionally with vendors, clients, and the wedding party
• Are flexible with last-minute changes, always prioritizing the client experience
• Have knowledge of wedding traditions, etiquette, and trends to enhance the event’s atmosphere
• Collaborate well with the planning team, vendors, and venue staff
• Love to problem-solve, are proactive, and have an eye for solutions
• Are curious, eager to learn, and excited to explore different cultures and religions

Tools You'll Need
• Regular access to a laptop, phone, and WiFi
• Professional wedding-day attire (neutral or black)
• Valid driver’s license and reliable vehicle
• Reliable coverage and emergency plans for any personal obligations (pets, children, etc.)

Qualities We Value
• Creativity, quick thinking, and solution-driven mindset
• Independent work ethic with team collaboration
• High energy, grit, and a can-do attitude
• Excellent time management, interpersonal, and communication skills
• Assertiveness and initiative in all tasks

Overview of Responsibilities
• Manage and oversee day-of setup, including vendor and decor setup
• Coordinate ceremony and reception setup, assisting with VIPs as needed
• Provide overall guest direction and maintain event flow
• Facilitate vendor communication and maintain consistency throughout the event
• Coordinate the timeline, ensuring all aspects stay on schedule
• Set up small items and assist with event troubleshooting
• Oversee event clean-up and provide support to the lead planner as needed

Why This Job Is Unique

This role is one of the most demanding – yet rewarding – jobs you’ll ever have. You’ll create memories that clients will cherish for a lifetime, which is why we’re meticulous with our words, actions, and dedication. Event management requires initiative, patience, adaptability, and an unwavering commitment to client happiness.

If you’re passionate about creating happiness, celebrating diversity, and bringing joy to unforgettable moments, we’d love to have you on our team!