Event Coordinator

JW Marriott Mumbai Sahar


Event Manager
JW Marriott Mumbai Sahar • Ajmer, Rajasthan • via Talent.com: Job Search
14 hours ago
Full–time
No Degree Mentioned
Apply on Talent.com: Job Search
Job description
Leading Catering & Events Teams

Demonstrates self-confidence, energy and enthusiasm.

Understands how to manage in a culturally diverse work environment.

Uses problem solving methodology for decision making and follow up.

Demonstrates personal integrity, manages time well, and is highly visible in areas of responsibility.

Builds a positive work environment by demonstrating self confidence, energy and enthusiasm.

Managing Catering & Events Operations

Interacts with other catering employees, customers and guests, vendors and suppliers.

Demonstrates knowledge of all departments within the property.

Communicates group needs to various departments within the property.

Prompts handling of all inquiries within market and parameters.

Creates written and verbal presentations effectively.

Meet with the Chef prior to function to verify arrangements and to observe the quality of the food presentation.

Meet with clients to plan their functions and highlight features of facility as well as available services.

Ensuring Exceptional Customer Service

Communicates all details of catering events to operating departments and customers.

Manages the quality process in areas of customer service and employee satisfaction.

Supporting and Coordinating with the Sales and Marketing Function

Qualifies business and tracks leads.

Solicits and books meetings, conferences and catered corporate and social events.

Finalizes and upsells catering arrangements for group / convention business.

Negotiates and markets to drive sales and create profits.

Identifies customer needs and all sales opportunities which ensure successful catering events.

Conducting Human Resources Activities

Provides constructive coaching and counseling to employees.

Directs the development, training, and mentoring of employees.

Demonstrates knowledge of how and when to impose deadlines and delegate tasks.

Motivates and provides a work environment in which employees are productive.

Listens and responds to employee's needs.

Manages group or interpersonal conflict situations effectively.

Develops and manages hourly employees.

Adheres to EEO and AA policies.

MANAGEMENT COMPETENCIES

Leadership

Adaptability

Communication

Problem Solving and Decision Making

Professional Demeanor

Managing Execution

Building and Contributing to Teams

Driving for Results

Planning and Organizing

Building Relationships

Coworker Relationships

Customer Relationships

Global Mindset

Generating Talent and Organizational Capability

Organizational Capability

Talent Management

Learning and Applying Professional Expertise

Applied Learning

Business Acumen

Technical Acumen

Event Planning

Food Production and Presentation

Event Services

Basic Competencies

Basic Computer Skills

Mathematical Reasoning

Oral Comprehension

Reading Comprehension

Writing
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B
Britts Imperial University College


Event Coordinator
Britts Imperial University College • Jaipur, Rajasthan • via Talent.com: Job Search
14 hours ago
Full–time
Apply on Talent.com: Job Search
Apply on Jobrapido.com
Job description
Job Description : Event Coordinator

Position Title : Event Coordinator

Location : Remote

About Us : At Britts Imperial Education Group UAE, we value creativity, collaboration and innovation and look forward to welcoming a new team member on board.

The BIG Academy offers International Certification and Higher Education programs that have migration pathways for Partnered Universities in the US, Middle East , France, and Australia for our students.

BIG Education has multiple campuses across Middle East, Europe & USA which will foster opportunities for our employees to work.

Please refer below to our campus websites across multiple geographies :

https : / / brittsimperial.com /

https : / / www.thebigacademy.com /

https : / / nortwest.edu.au /

https : / / namedubai.ac.ae /

https : / / americanimperialuniversity.com /

https : / / www.actb.com.au /

Position Summary :

The Event Coordinator is responsible for planning, organizing, and executing a variety of university events, including academic, cultural, recreational, and social activities.

This role requires a high level of organization, excellent communication skills, and the ability to work collaboratively with various university departments, students, and external vendors to ensure successful event execution.

Key Responsibilities :

1. Event Planning and Coordination :
• Develop, plan, and coordinate events from concept to completion, ensuring they align with the university's mission and objectives.
• Collaborate with university departments, student organizations, and external partners to identify event requirements and goals.
• Create detailed event plans, timelines, and budgets, and manage resources efficiently.

2. Budget Management :
• Prepare and manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
• Negotiate contracts with vendors, suppliers, and venues to secure the best possible rates and services.

3. Logistics and Operations :
• Coordinate logistics, including venue selection, catering, transportation, audiovisual equipment, and event setup and breakdown.
• Ensure all necessary permits, licenses, and insurance are obtained for events.
• Oversee event registration, attendee tracking, and on-site event management.

4. Marketing and Promotion :
• Develop and implement marketing strategies to promote events through various channels, including social media, university websites, email newsletters, and print materials.
• Design and distribute promotional materials to attract attendees and increase event visibility.

5. Stakeholder Engagement :
• Build and maintain positive relationships with internal and external stakeholders, including faculty, staff, students, alumni, and community partners.
• Act as the main point of contact for all event-related inquiries and communications.

6. Evaluation and Reporting :
• Conduct post-event evaluations to assess success and areas for improvement.
• Prepare and present detailed event reports, including attendance metrics, financial performance, and participant feedback.

7. Compliance and Safety :
• Ensure all events comply with university policies, procedures, and safety regulations.
• Implement risk management strategies to ensure the safety and security of event participants.

Qualifications :
• Education : Bachelor’s degree in Event Management, Hospitality, Public Relations, or a related field.
• Experience : Minimum of 2-3 years of experience in event planning, coordination, or a related role. Experience in a university or academic setting is preferred.
• Skills :
• Strong organizational and project management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and work under pressure.
• Proficiency in Microsoft Office Suite and event management software.
• Creative problem-solving abilities and attention to detail.
• Other : Flexibility to work evenings, weekends, and holidays as required by event schedules.